Request for Quotation
Mentorship Services
| Request for Quotation (RFQ) No.: | BM-TR-19-2-018 |
| Issuance Date: | Jan 6, 2020 |
| Closing Date: | Jan 31, 2020 |
| Closing Time: | 23:59 Turkey Time |
| Method of RFQ Submission:Submit via email to: | Email[email protected] |
| Subject Line: | Price quote for BM-TR-19-2-018 |
| Preferred currency of quotation: | United States Dollars (USD) |
| Tax on Price Quotation: | Must be inclusive of VAT and other applicable indirect taxes |
| Conditions for Release of Payment: | Services as per contract deliverables |
| Period of Validity of Quotes starting on the Submission Date: | 60 Days |
| Evaluation Criteria: |  Price Quote [35%] Technical proposal [30%]
|
Who We Are?
Building Markets is an award-winning non-profit organization that creates jobs and encourages economic growth by finding, building and connecting competitive local small and medium-sized enterprises (SMEs) and civil society organizations (CSOs) to supply chains, investment, and growth opportunities. We have built a network of more than 24,000 verified SMEs and organizations, assisting them in winning over $1.3 billion in contracts, and helped create over 70,000 jobs in some of the world’s most challenging environments. Building Markets is headquartered in New York City. For more information visit www.buildingmarkets.org.
Background
In Turkey, Building Markets has partnered with Human Development Foundation (INGEV) to expand the delivery of services to refugee-owned businesses as well as local Turkish businesses working with them.
Building Market’s approach is three-pronged and includes training, mentorship, and matchmaking opportunities, enabling targeted entrepreneurs in Turkey to increase their commercial knowledge and help them access new contracts and investment and contribute to the local economy.
I.Scope of Work
Task Description
Building Markets seeks a qualified supplier to arrange for:
- Provide and deliver mentorship services for 150 SMEs consisting of refugee-owned businesses (vast majority of which are Syrian) and Turkish SMEs operating in Turkey.
- Train Arabic speaking mentors to able to deliver a mentorship session.
Details can be found below.
- Provide and deliver mentorship services for 150 SMEs consisting of refugee-owned businesses (vast majority of which are Syrian) and Turkish SMEs operating in Turkey.
The mentorship program for SMEs is split into two sections:
- Mentorship Bootcamps
- One to One Mentorship: Sessions
- Mentorship Bootcamps
- Bootcamps will be targeting 150 SMEs, each bootcamp will include 20 to 30 SMEs, (5-6 Boot Camps in total) mainly in the following sectors but not limited to:
Manufacturers, wholesalers and retailers, Information and communication technology, and accommodation and food services.
- The bootcamps will be delivered in two days,
- The first day will be covering conceptual concepts and grouping SMEs according to their needs each group consists of 5 to 6 SMEs
- The second day will be mentoring the groups according to the topics e.g. Marketing, Finance, Operations, Human resources, and law and Tenders
- A “Post Bootcamp Monthly Report” to be delivered, that covers the attendees, topics discussed, actions taken ( lessons learnt, or/and one to one sessions), Building Markets has the right to recommend report’s editing
- One to two bootcamps to be delivered monthly
- Venue and participant selection will be provided by Building Markets.
- Bootcamps will be arranged in Istanbul, Gaziantep and Mersin. However, BM has the right to modify or change the location based on the actual operation needs.
- One to One Mentorship Sessions
- Potential candidates from the bootcamps with clearly defined challenges will receive up to Six, “One to one sessions” (estimated one hour per session).
- The total number of one to one sessions will be between (250 – 300) sessions, Building Markets has the right to increase or decrease the sessions according to the needs.
- Building Markets Training and Mentorship team members has the right to join randomly selected one to one sessions with the supplier..
- Upon the completion of one to one sessions; a ”Post Sessions Report” to be submitted, including all the data about the sessions; such as name of attendees’/ mentees’ and their contact details, mentor names, duration of the session, actions taken/ to be taken, etc.. Building Markets has the right to recommend report’s editing and may provide a template for the data required..
- The supplier is expected to plan and organize the one to one sessions, in the same time Building Markets will be continuing supervising and observing the process.
The supplier is expected to
- Identify mentors, based on agreed qualifications and experience, Mentors should have a senior experience between 5 to 10 years, based on related topic and industry. BM will approve the selected Mentors.
- Deliver an orientation session for hired mentors and program administrators to prepare them to the fullest degree to take on their mentoring roles.
- Submit a final overall and impact report assessment at the end of the mentorship service, according to the criteria determined and methodology approved by Building Markets.
- Train 15 Arabic speaking mentors to able to deliver mentorship sessions. The training program should include but are not limited to the following modules:
- Introduction to mentoring
- The mentoring roadmap
- The foundations of mentoring
- Mentoring Skills
- Barriers and challenges to mentoring
- Mentoring Tools
- The mentorship planning Process
Target audience
Turkish and refugee-owned businesses (vast majority of which are Syrian) operating in Turkey, or any future SMEs who are interested in building their capacity and enter the Turkish eco-system out of BM network.
II.Delivery Schedule
The following payments will be processed within 30 days upon the successful completion and acceptance of each milestone by Building Markets:
| Milestone | Approximate Due Date | Payment |
| Milestone 1: Contract signed | Feb 14, 2020 | 10% |
| – Contractor submits first draft of bootcamp agenda and outline | Feb 28, 2020 | n/a |
| – Building Markets comments | Response within one week | n/a |
| Milestone 2: Contractor submits the final draft with required changes made if needed. | Mar 13, 2020 | n/a |
| – Building Markets comments and program kick off | Response within one week | 15% |
| Payment to be based on session a post-delivery method with where an invoice to be submitted with the following sequence (*)
Milestone 3: Upon completed / posted the 1st four sessions and Training for Arabic speaking mentors and submission of post event reports
Milestone 4: Upon completed / posted the 2nd four sessions and submission of post event reports
(*) in the case of incomplete delivery of sessions, payment will be prorated accordingly. |
To be paid per delivered as mentioned. Approval of delivery must be obtained by BM Training Manager prior to each invoice submission. |
30%
35% |
| Milestone 5: Completed and delivered training modules, post training delivery review to be arranged by BM. Reporting format will be reviewed with BM training department. | Aug 31, 2020 | 10% |
A Weekly or bio-weekly check-in calls will be held unless otherwise indicated.
Above Milestone Due dates and payment schedule are subject to change and will be further specified at the time of contracting and as the service is provided.
In the event of delays or revised timelines, revised deadlines will be accepted following written acknowledgement from both parties. Further details on schedules, payments, and force majeure will be made available in the final contract.
III.Selection Criteria
The ideal supplier on this project is an agency or individual responsive to our specific needs, providing bespoke solutions rather than reconfigured templates. A well-established portfolio and list of customer references will aid the selection process, however, the availability of Arabic mentors will be considered a plus to the supplier profile.
- Price Quote [35%]
- Technical proposal [30%]
- Portfolio [25%]
- Client references [10%]
IV.Terms and Conditions
General Terms and Conditions
Building Markets will review all quotes and score them based on the above criteria. Preferred and backup suppliers will be selected, after which a contract will be signed between the two parties. A Firm Fixed Price (FFP) contract will be awarded as a result of this RFQ. Under a FFP contract, the supplier agrees to deliver the product(s) and services(s) called for at the negotiated firm fixed price. The FFP contract will thus not be adjusted on the basis of the supplier’s actual costs incurred in performing the contract, which means that the supplier assumes all cost risk of contract performance.
Building Markets is not bound to accept any quotation, nor award a contract/ Purchase Order, nor be responsible for any costs associated with the preparation and submission of a quotation, regardless of the conduct or outcome of the selection process.
Building Markets reserves the right to accept or reject any Proposal, to render any or all Proposals as non-responsive, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without thereby incurring any liability to the affected supplier, or any obligation to inform the affected supplier(s) of the grounds for Building Markets’ action. Building Markets shall neither be obliged to award the contract to the lowest price offer.
Conflict of Interest
Building Markets takes special care to be compliant, transparent and accountable with all domestic and donor regulations, and international laws applicable to the countries where it operates.
Any attempts or suspicion of misconduct to influence the integrity of the procurement process, whether by Building Markets personnel or outside suppliers, will be investigated to the fullest extent. By submitting your price quotation, you accept to immediately declare any potential conflict of interest, even if cursory or unintentional, upon becoming aware of such for immediate internal review by the organization. Failure to declare such conflicts of interest, even if accidental, may result in litigation.
Non-disclosure Agreement and International Compliance
By submitting your price quotation, you agree that in the event of being selected to undertake this project, any team members involved in the development of said project are willing to sign a non-disclosure agreement to maintain confidentiality of data involved in website population.
You also agree to sign anti-terrorism and anti-fraud declaration forms, and have your name searched against an international database conducting terrorism background checks. There is no additional burden to you as a supplier; only consent is required.
V.Submission Instructions
Prospective suppliers must submit the following documents to expedite the review process:
- Technical component specifically addressing the requirements listed under “I. Scope of Work”. A short description of the approach to the Scope of Work indicated should be included.
- Detailed timeline and schedule of work, taking into account the milestones under “II. Delivery and Payment Schedule”. Earliest available start date to commence work;
- Price quote in United States Dollars (USD), inclusive of VAT and applicable indirect taxes; Detailed And Itemized Pricing, a fee breakdown of the project expenses by deliverables described in this RFP should be included.
- Description of Qualifications and Examples of Similar Work
Describe qualifications, related to e-learning, including an overview of qualifications and descriptions of completed projects relevant to this RFP. Provide at least one example of related work, preferably an online course module developed for another project.
5. Provide three current references and consent to contact them regarding similar work you have performed for them, including the Client name, Client Organization, Preferred Contact information (Phone/Email) and a brief description of services provided.
6. Project Team Staffing with Biographies
Include biographies and relevant experience of key staff and management personnel. Describe the qualifications and relevant experience of the types of staff that would be assigned to this project by providing biographies for those staff members.
7. Company Overview: Provide the following for your company:
Official registered name (Corporate, D.B.A., Partnership, etc.) and contact details
Key contact name, title, address (if different from above address), direct telephone and fax numbers
Person authorized to contractually bind the organization for any proposal against this RFP
Brief history, including year established and number of years operating
- Please send your quote, preferably in English, to [email protected] with the subject line “Price quote for BM-TR-2-018” no later than Jan 31, 2020 (23:59 Turkey time).
- To help us track our procurement effort, please indicate in your email where (vacanciesinturkey.com) you saw tender/procurement notice.