Invitation to Bid for Provision of IT Equipments

INVITATION TO BID FOR PROVISION OF IT EQUIPMENTS

CARE International in Turkey is a non-profit, non-governmental organization that has been operating in Gaziantep, Turkey since 2013, providing much needed aid and support to the Syrian refugee population, through funds provided by various government and other donors. CARE International in Turkey has been providing emergency relief assistance (Food or Non-Food Commodities) to the Syrian refugee population over the past 5/6 years procuring from Turkey. CARE Turkey now solicits invitations from reputable vendors/suppliers who are able to supply IT EQUIPMENTS If your company is interested in supplying of these kits please read the Terms and Conditions outlined in Part-I below.

In addition to the above, please complete the attached Price Schedule (Part-II) which should be submitted to CARE International in Turkey office no later than 17.30 ;18 NOVEMBER 2019,MONDAY. This Part-II (Price Schedule) should be signed by the concerned and delivered in a sealed, stamped and signed envelope to the office of CARE Turkey at the address indicated above and should be marked “Invitation to Bid for IT EQUIPMENTS”. Electronic submissions are not acceptable.

Part – I Terms and Conditions

All information provided in the Attached Price Schedule (Part – II) will be treated as confidential and will not be shared with any third party.
The Supplier (hereinafter referred to as “Vendor”) agrees to provide/supply to CARE-Turkey through the purchase of IT EQUIPMENTS those partially (please find in attached price schedule to see which Items will be transferred to inside Syria) will be transported inside SYRIA.
CARE will issue the Supplier “Purchase Order” providing all information relevant to the supplies in the format prescribed by CARE and this will be treated as an official request from CARE.
IT EQUIPMENTS can be supplied as final unless and until it is approved and confirmed by the CARE authorized representative in writing (issuing Purchase Order), after which the Supplier can proceed with final supplying.
The Supplier agrees to keep confidential, all procurement information at all times and such information cannot be shared with any third party under any circumstances, without the explicit written consent from CARE management.
Any discounts on Contract that are permissible should be credited to CARE and cannot be paid to CARE personnel either in cash and/or in kind.
CARE is not responsible for purchasing of personal items of CARE staff. This should be done on an individual basis and billing should be done directly to the staff concerned. CARE will not be held responsible or liable for any payment for the SHELTER KITS supplied to the concerned staff.
Advance: No advance/pre-payment will be made to supplier before receiving of full quantity of IT EQUIPMENTS as per approved Purchase Order
Invoicing: The Supplier agrees to provide CARE with original invoices supported by the following:
1. A copy of the packing list
2. A copy (Delivery Note) of the confirmation for delivering of IT EQUIPMENTS final destination.
3. Invoice must be submitted only for the IT EQUIPMENTS will be received in a good shape/condition.
Payment: The Supplier agrees to provide a line of credit to CARE for a minimum number of thirty (30) days. However, CARE will endeavor to make full payment to the Supplier within period of (30) working days from the date of submission.
VAT: VAT will applicable just for the items are inside Turkey, for the rest not applicable.
Physical Inspection: Items must have submitted to CARE office before delivery, all items will be recorded by CARE logistic team than the winner can send them to inside Syria. CARE will do inspection for IT EQUIPMENTS before the final delivery as per the Purchase Order
All the prices should be in TRY.
Additional Conditions:
1. CARE reserves the right to reject any or all bids, and the lowest bidder will not necessarily be accepted or awarded the contract. Bids not meeting the requirements of this “Invitation to Bid for IT EQUIPMENTS” or bids not received by the deadline indicated in this Invitation, will not be accepted / considered.
2. Each proposal shall be made without connection, knowledge, comparison of figures or arrangement with any other company, firm and/or persons submitting a proposal in response to this invitation.
3. CARE assumes no obligation to notify unsuccessful bidders or return any proposal submitted. Only shortlisted suppliers will be communicated.
4. All proposals shall be final and are irrevocable within the time stated for acceptance of it.
5. CARE will not be responsible for any costs incurred by the bidder related to this Invitation to Bid for IT EQUIPMENTS
6. The rates quoted shall be valid for a period of 1 month and can’t be changed.