REQUEST FOR PROPOSALS

SERVICES FOR

PACKAGING MANUFACTURERS VOCATIONAL

TRAININGS

IOM Turkey

IOM International Organization for Migration

IOM Uluslararası Göç Örgütü

Mission in Ankara:

Birlik Mah. Sehit Kurbani Akboga Sok. No: 24 Cankaya, Ankara, Turkey Tel: +90.312.454.3000 • Fax: +90.312.496.1495 • E-mail: [email protected] Sub- office in Istanbul:

Esentepe, Dergiler Sk. No:23, 34394 Şişli, Istanbul, Turkey

Tel: +90.212.293.5000, 292.1338 • Fax: +90.212.249.2733 • E-mail: [email protected] Sub- office in Gaziantep:

Bahcelievler Mah. Kaymakam Ismail Paşa Sok. No: 10 Şahinbey, Gaziantep,Turkey Tel: +90 342 220 4580 Fax: +90 342 220 4503

Internet: http://www.iom.int

IOM International Organization for Migration IOM Uluslararası Göç Örgütü

Request for Proposals

The International Organization for Migration (IOM) is an intergovernmental organization established in 1951 and is committed to the principle that humane and orderly migration benefits both migrants and society.

In the framework of IOM Turkey’s programs, the IOM invites interested eligible Service Providers to submit Proposals for Packaging Manufacturers Vocational Trainings services and as per the below list.

The Service Provider will be selected based on considerations outlined in this RFP.

This RFP includes Instructions to Service Providers, Terms of Reference and administrative requirements that Service Providers will need to follow in order to prepare and submit their Proposals for consideration by IOM.

The Proposals must be delivered in a sealed envelope to the reception of IOM’s Head office at Birlik Mah. Sehit Kurbani Akboga Sok. No: 24 Cankaya, Ankara, Turkey (Attn: Logistics / Procurement Unit) or e-mailed to Procurement Ankara at [email protected] no later than 5.00 pm on Friday the 28^th of February 2020. No late proposal shall be accepted.
To help us track our procurement effort, please indicate in your email/application where (vacanciesinturkey.com) you saw this tender/procurement notice.

Proposals submitted after the above deadline will not be considered. IOM reserves the right to reject the whole or part of any or all Bids based on the fulfilment of the provisions described in the Section 1.

Service Provider which does not receive notification before the 6^th of March 2020 can consider their bids unsuccessful.

IOM reserves the right to accept or reject any Proposal, and to cancel the procurement process and reject all Proposals at any time prior to award of Purchase Order or Contract, without thereby incurring any liability to the affected Service Providers or any obligation to inform the affected Service Providers of the ground for IOM’s action.

Please contact Mr. Can AYDIN at [email protected] for any technical inquiries.

Very truly yours,

Procurement & Logistics Unit

IOM Ankara

IOM is encouraging companies to use recycled materials or materials coming from sustainable resources or produced using a technology that has lower ecological footprints.

GENERAL INSTRUCTION TO SERVICE PROVIDERS (GIS)

1. Description of Services

1.1 IOM Labor Migration Division provides immigration services to refugees accepted under the resettlement and family reunification programs and residing in the Republic of Turkey. This program is in line with IOM’s mandates described in Cooperation Agreement with Government of the Republic of Turkey.

1.2 See more details in Annex B for the required services. IOM requests prospective Service Providers to submit Financial Proposals for these services.

1.3 Only eligible and accredited Service Providers may submit Proposals. The proposal shall be the basis for contract negotiations and ultimately for a signed contract with the successful Service Provider.

1.4 Service Providers shall not be hired for any assignment that would be in conflict with their prior or current obligations to other procuring entities, or that may place them in a position of not being able to carry out the assignment in the best interest of the IOM.

1.5 IOM is not bound to accept any proposal and reserves the right to annul the selection process at any time prior to contract award, without thereby incurring any liability to the Service Providers.

2. Corrupt, Fraudulent, and Coercive Practices

2.1 IOM requires that all IOM Staff, manufacturers, Service Providers or distributors, observe the highest standard of ethics during the procurement and execution of all contracts. IOM shall reject any proposal put forward by Service Providers, or where applicable, terminate their contract, if it is determined that they have engaged in corrupt, fraudulent, collusive or coercive practices. In pursuance of this policy, IOM defines for purposes of this paragraph the terms set forth below as follows:

2.1.1 Corrupt practice means the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence the action of the Procuring/Contracting Entity in the procurement process or in contract execution;

2.1.2 Fraudulent practice is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, the Procuring/Contracting Entity in the procurement process or the execution of a contract, to obtain a financial gain or other benefit to avoid an obligation;

2.1.3 Collusive practice is an undisclosed arrangement between two or more bidders designed to artificially alter the results of the tender procedure to obtain a financial gain or other benefit;

2.1.4 Coercive practice is impairing or harming, or threatening to impair or harm, directly or indirectly, any participant in the tender process to influence improperly its activities in a procurement process or affect the execution of a contract.

3. Conflict of Interest

3.1 All Service Providers found to have conflicting interests shall be disqualified to participate in the procurement at hand. A Service Provider may be considered to have conflicting interest under any of the circumstances set forth below:

3.1.1 A Service Provider has controlling shareholders in common with another Service Provider;

3.1.2 A Service Provider receives or has received any direct or indirect subsidy from another Service Provider;

3.1.3 A Service Provider has the same representative as that of another Service Provider for purposes of this Proposal;

3.1.4 A Service Provider has a relationship, directly or through third parties, that puts them in a position to have access to information about or influence on the Proposal of another or influence the decisions of the Mission/Procuring Entity regarding this Proposal process;

3.1.5 A Service Provider submits more than one Proposal in this Proposal process;

3.1.6 A Service Provider who participated as a consultant in the preparation of the design or technical specifications of the Goods and related services that are subject of this Proposal process.

4. Eligible Service Providers

4.1 Only Service Providers that are determined to be qualified shall be considered for award. In order to establish their eligibility, together with the Proposal the Service Provider shall submit the following;

4.1.1 Registration documents

4.1.2 Taxation cards

4.1.3 Past performance/experience of the same type of business

5. Clarifications and Amendments to RFP Documents

5.1 At any time before the submission of the proposals, IOM may amend the RFP. Any amendment made will be made available in writing to all bidders.

5.2 Service Providers may request for clarification(s) on any part of the RFP. The request must be sent in writing or by standard electronic means and submitted to IOM at the following address:

Address: IOM Ankara, Birlik Mah. Sehit Kurbani Akboga Sok. No: 24 Cankaya, Ankara, Turkey

Attn: Mr. Ozgur OZTURK

Email: Procurement Ankara [email protected]

Mob: +90 537 655 09 90

5.3 Service Providers shall not be entitled to base any claims on errors, omissions, or inaccuracies made in the proposal.

5.4 IOM will respond to any request for clarification received on or before the 26^th of February 2020 by 5.00 pm. Copies of the response including description of the clarification will be given to all Service Providers who received this General Instruction, without identifying the source of the inquiry.

6. Errors, omissions, inaccuracies and clarifications

6.1 The documents and forms requested for the purpose of soliciting Proposals shall form part of the Contract; hence care should be taken in completing these documents.

6.2 Service Providers shall not be entitled to base any claims on errors, omissions, or inaccuracies made in the Proposal Documents.

7. Confidentiality and Non-Disclosure

7.1 All information given in writing to or verbally shared with the Service Provider in connection with this General Instruction is to be treated as strictly confidential. The Service Provider shall not share or invoke such information to any third party without the prior written approval of IOM. This obligation shall continue after the procurement process has been completed whether or not the Service Provider is successful.

8. IOM’s Right to accept any Proposal and to reject any and all Proposals

8.1 IOM reserves the right to accept or reject any Proposal, and to cancel the procurement process and reject all Proposals, at any time prior to award of contract, without thereby incurring any liability to the affected Service Providers or any obligation to inform the affected Service Providers of the ground for IOM’s action.

9. Requirements

9.1 Proposal Documents

The following shall constitute the Proposal Documents to be submitted by the Service Provider:

9.1.1 Proposal Form (Annex A)

9.1.2 Terms of Reference (Annex B)

Service Providers are required to use the forms provided as Annexes in this document.

9.2 Proposal Form

The Proposal Form (Annex A & B) and other required documents shall be duly signed and accomplished and typewritten or written in indelible ink. Any correction made to the prices, rates or to any other information shall be rewritten in indelible ink and initialed by the person signing the Proposal Form.

The language of the Proposal shall be in English and prices shall be quoted in TRY—Turkish Lira, exclusive of Sales Tax.

Prices quoted by the Service Provider shall be fixed during performance of the contract and not subject to price escalation and variation on any account, unless otherwise approved by IOM. A submitted Proposal with an adjustable price Proposal will be treated as non-responsive and will be rejected.

9.3 Validity of Proposal Price

The submitted prices shall remain valid for a minimum period of 90 days, after the deadline for submission.

In exceptional circumstances, prior to expiry of the period of validity of Proposals, IOM may request that the Service Providers extend the period of validity for a specified additional period. The request and the response there shall be made in writing. A Service Provider agreeing to the request will not be required or permitted to modify its Proposal.

10. Submission of Proposal Documents

10.1 Proposals must be submitted in sealed envelopes addressed to Ozgur OZTURK, and/or by email to: [email protected] (Mobile +90 537 655 09 90)

10.2 Proposals shall be submitted on or before 5.00 pm on February 28^th, 2020. Late Proposals will not be accepted.

11. Acceptance of Proposals

11.1 IOM is not bound to take an immediate decision on the acceptability or unacceptability of Proposals at the time of their opening.

12. Rejection of Proposals

Proposal can be rejected for the following reasons:

12.1 The Proposal is not presented in accordance with this General Instruction;

12.2 The Proposal Form or any document which is part of it is not signed;

12.3 The Service Provider is currently under list of blacklisted Service Providers;

12.4 The Service Provider offer imposes certain basic conditions unacceptable to IOM; and,

12.5 Sudden internal operational and administrative changes within IOM.

IOM is not bound to accept any offer received and reserves the right to waive any minor defect in an offer, provided, however, that such minor defect (i) does not modify the substance of the offer and (ii) does not change the relative ranking of the Service Provider.

13. Evaluation of Proposals

13.1 IOM shall evaluate and compare the Proposals on the basis of the following:

Completeness and responsiveness of the documents mentioned.
Experience and past performance of the Service Provider relevant to the assignment.
Compliance with the description listed above.
The Financial Proposal.
The Proposal contains all information specified in above articles.

If any of the requested information is missing or is incorrect, the Proposal may be rejected on that sole basis and the Proposal will not be evaluated further.

Arithmetical errors will be corrected on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail, and the total price shall be corrected. If the Service Provider does not accept the correction of the errors, its Proposal will be rejected. If there is a discrepancy between words and figures, the amount in words will prevail.

The Proposals that pass the first administrative check will be evaluated on the relevance and design of the proposed action.

Delivery Site and Period of Delivery (not applicable)

15. Negotiations

15.1 Contract negotiation is expected to take place no more than one week after notification of the successful bidder.

15.2 Negotiation will include discussion and finalization of a) Scope of Services; b) Technical requirements; d) the Financial Proposal submitted; e) payment terms; and f) the contractual terms. All agreements coming out of the negotiations will be incorporated into the contract.

16. Liquidated Damages

16.1 If the Service Provider fails to deliver any or all of the goods within the period specified in Clause 17 above, a penalty payment of 0.1% of the price of the undelivered goods for every day of breach of the delivery schedule by the Service Provider will be requested.

17. Payment

17.1 Full payment shall be made upon IOM’s inspection and acceptance of the services, and upon IOM’s receipt of the valid original invoice describing the services delivered.

18. Award of Contract

18.1 Following negotiations, the contract will be awarded to the selected Service Provider. Service Providers which do not receive notification before the 6^th of March 2020 can consider their bids unsuccessful.

19. Settlement of Dispute

19.1 The United Nations Commission on International Trade Law (UNCITRAL) arbitration rules will apply for any dispute, controversy or claim that will arise in relation to the procurement process.

20. Confidentiality

20.1 Information relating to the evaluation of proposals and recommendations concerning awards shall not be disclosed to the Service Provider who submitted Proposals or to other persons not officially concerned with the process.

20.2 IOM shall not disclose any information in the Proposal to any third party without the prior written approval of IOM. This obligation shall continue after the procurement process has been completed whether or not the Service Provider is successful. IOM will however archive all Proposals for auditing purposes.

Annex A

PROPOSAL FORM

Date :

To : IOM Ankara

Having examined the General Instruction for the Supply and Delivery of services, the receipt of which is hereby duly acknowledge, I, representing [name of company] offer to supply and deliver the requested goods in conformity with the General Instruction in accordance with the Price Table (Annex B) which is herewith attached and form part of this Proposal.

I undertake if my offer is accepted, to deliver the goods in accordance with the delivery schedule set out in the Price Schedule.

I agree to abide by this Proposal for the Validity Period specified in the General Instruction which may be accepted at any time before the expiration of that period.

I hereby certify that this Proposal complies with the requirements stipulated in the General Instruction.

Dated this day of .

[signature over printed name] [in the capacity of]

Duly authorized to sign Proposal for and on behalf of

[name of company]

Annex B

Terms of Reference

THE PACKAGING MANUFACTURERS VOCATIONAL TRAININGS

IOM Project in which the Training is envisaged:

Sector-Based Employment Generation Programme for Packaging Manufacturers.

Objective(s) of the Training:

Planned training services aimed to develop introductory skills in trainees who are candidate employees in plastic and metal fields in packaging manufactory. The technical training and job placement will be held in SARTEN Company Gebze Factory for 20 beneficiaries (10 Turkish, 10 SuTP). The training is planned to be in Turkish with translation and language education support.

Vocational trainings will contribute to:

Upgrading the professional skills of employees in the packaging industry.
Providing professional vocational information and ensuring business orientation.

Training Content

The training shall include below given subjects:

Coil Slitting (Metal), 16~22 Hrs.
Press, Punch Press (Metal), 16~22 Hrs.
Blow Molding – Preform Blowing (Plastic), 16~22 Hrs.
Injection- extrusion (Plastic), 16~22 Hrs.
Language Suport Turkish, 10~20 Hrs.
Quality Control, 16~22 Hrs.
Occupational Heath Safety, 16~22 Hrs.

Practical works regarding the above subjects. Logistics of the trainers are expected to be covered by the contractor. Training content for trainees are to be prepared by the contractor in Turkish, excluding translations and reproductions/prints. Training is expected to cover 15 days, 8 hours per day, 120 hours in total. Reporting/evaluation of the training will be covered by the contractor. Translation services and training venue will be covered the contracting authority.

Tasks to be performed by the parties

Contractor

The contractor will be responsible for:

Preparing the training content in coordination with IOM and Sarten.
To establish a professional team in order to implement the training programme.

Designating professional trainers for 15-day trainings at Gebze. The dates and locations of the trainings are as follows:

– 9 March – 27 March 2020 (SARTEN Company Gebze Factory)

Supporting IOM in completing the evaluation of the training through the preparation of multiplechoice pre/post training questions.
Preparing a training report accordingly.

Other Terms

Any entity willing to attend the tender shall submit a quotation including an all-inclusive breakdown price (fees associated with the training, as well as expert’s accommodation and transportation fees).

RFP for Packaging Manufacturers Vocational Trainings