Procurement Specialist 508 views

Background
United Nations Development Programme (UNDP) is the knowledge frontier organization for sustainable development in the UN Development System and serves as the integrator for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy work carried out at HQ, Regional Hubs and Country Office levels, forms a contiguous spectrum of deep local knowledge to cutting-edge global perspectives and advocacy. In this context, UNDP invests in the Global Policy Network (GPN), a network of field-based and global technical expertise across a wide range of knowledge domains and in support of the signature solutions and organizational capabilities envisioned in the Strategic Plan.
Within the GPN, the Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan. BPPS’s staff provides technical advice to Country Offices, advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP’s Crisis Bureau (CB) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP’s development programmes.  BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results-based management and performance monitoring with more effective and new ways of working.  BPPS supports UNDP and partners to be more innovative, knowledge and data driven including in its programme support efforts.
The 2030 Agenda for SDGs and the pledge to leave no one behind reflect the interconnectedness of health and sustainable development, including widening economic and social inequalities, the climate crisis, rapid urbanization, the continuing burden of HIV and other infectious diseases (e.g., malaria, tuberculosis), the growing burden of non-communicable diseases and the emergence of health threats. The scope and scale of delivering health and well-being for all demands innovative partnerships and financing. As affirmed in the Political Declaration of the 2019 High-Level Meeting on Universal Health Coverage (UHC), the Global Fund to Fight AIDS, Tuberculosis and Malaria (Global Fund), Gavi, the Vaccine Alliance (Gavi) and others are critical partners for delivering on the health-related goals of the 2030 Agenda.  Stronger Collaboration, Better Health: Global Action Plan for Healthy Lives and Well-being for All outlines how a dozen multilateral health, development and humanitarian agencies, including UNDP, the Global Fund, Gavi and others will collaborate to be more efficient and effective in supporting countries to deliver UHC and achieve the health-related SDG targets.
UNDP’s partnership with the Global Fund, in line with UNDP’s HIV, Health and Development Strategy 2016-2021: Connecting the Dots, makes a vital contribution to UNDP’s Strategic Plan 2018-2021, the 2030 Agenda for Sustainable Development, the SDGs and the pledge to leave no one behind.
As a long-standing partner of the Global Fund, UNDP’s value proposition lies in providing an integrated package of development solutions to strengthen institutions to deliver health services. Through its contributions as interim Principal Recipient (PR) and provider of technical assistance to Global Fund grants in 53 countries since 2003, UNDP’s provision of integrated policy, implementation and capacity development support to countries has yielded significant health and development results in challenging operating environments. Proactive risk management and investing in sustainability are the cornerstones of UNDP’s portfolio management approach in supporting to countries with significant national capacity constraints to manage large-scale health programmes. By providing technical assistance to national counterparts during all phases of implementation, strengthening legislation, policies and regulatory frameworks, and building capacities across key functional areas, including financial management, health information systems, procurement and supply chain management, UNDP is able to deliver results whilst sustainably transitioning to national entities. UNDP’s track record as PR over the last 15 years and capacity to deliver in challenging operating environments has been critical for strengthening its positioning as a health implementation support partner.
Based on demand from Country Offices, and building on the relationships, expertise, systems, partnerships, including across the UN family, and comparative advantage established through the Global Fund partnership, the GPN/BPPS/Global Fund Partnership/Health Implementation Support Team (GF/HIST, Global Fund Partnership Team) is providing support to Country Offices through three overarching modalities: 1) the Global Fund portfolio, 2) health procurement and supply chain management support, and 3) other health implementation support beyond the Global Fund, including Gavi-funded activities and Solar for Health. The GF/HIST provides its support through a country team approach to strengthen and integrate the different functional capacities (e.g., programmatic, procurement/SCM strengthening, finance, capacity development), leveraging technical assistance and policy support from the HHD Group and other GPN teams.
Health product procurement and supply chain management support are an integral part of development solutions and support services that UNDP provides for the implementation of large and complex health and development programmes, to contribute to the equitable delivery of essential services. The national and international health landscapes are rapidly changing. New health initiatives are emerging, particularly in relation to non-communicable diseases, which brings to light pressing challenges linked to health systems strengthening including, health product procurement and supply chain management. These opportunities go beyond UNDP’s partnership with the Global Fund and require a new modus operandi to optimize UNDP’s investments into global health. Increasingly, UNDP is supporting governments in thematic area of health product procurement and supply chain management with funding from national budgets. In addition, UNDP is expanding opportunities for partnerships with key stakeholders on health product procurement including with UNICEF, UNFPA and UNOPS/Global Drug Facility (GDF) and supporting the development and management of national supply chains with partners such as GAVI, WHO, and WFP.
Under the overall supervision of the Senior Health Procurement and Supply Management Advisor, the Procurement Specialist shall play a key role in the thematic area of health products procurement and Procurement Supply Management (PSM) in providing advisory support services to UNDP Country Offices (COs) implementing health and development programme throughout the grant life cycle. The Specialist promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations, contributing to the country team approach and support to the integration of capacity building activities. The Procurement Specialist will work in close coordination with COs, Regional Bureaus (including Hubs), Bureau of Management Services, Legal Office, Office of Audit and Investigations, Global Fund, and other health procurement stakeholders,

 

Duties and Responsibilities
Advisory and Support Services to UNDP Country Offices (COs) in the implementation of health and development programmes to strengthen health products procurement and supply chain management systems, with the following key responsibilities:
  • As part of the Country Team, advise Country Offices throughout the grant life cycle from the formulation of health product lists to grant closure and supports the preparation, implementation and monitoring of Procurement Action Plans and Quality Assurance Plans;
  • Support Country Offices prepare and respond to procurement and supply chain management related sections of progress updates /disbursement requests, Global Fund and other partners’ performance reviews in coordination with Country Team;
  • Advise Country Offices on UNDP procurement architecture and supports in negotiations with suppliers, service providers, in coordination with GF/HIST (Copenhagen);
  • Support Country Offices formulate quality and timely submissions to the CAP, RACP and ACP and respond to queries; and
  • Maintain close relationships with Global Fund Health Procurement Managers and supports Country Offices in their dialogue with Global Fund Country Teams on PSM related issues and other health partners in coordination with Country Team.
Advisory and Support Services to UNDP Country Offices and national counterparts to strengthen health products procurement and supply chain management systems, with the following key responsibilities:
  • Provide technical support to Country Offices and national counterparts to strengthen national supply chains including product selection, forecasting/quantification, quality assurance, Logistic Management Information Systems, inventory management, distribution, storage and waste management;
  • Identify weaknesses and areas of improvement within in-country procurement and supply chain management systems and supports Country Offices and national counterparts to develop and monitor action plan(s) for strengthening the identified areas;
  • Advise Country Offices on best practices and existing tools in the thematic area of procurement and supply chain management; and
  • Support the development of the capacity development plans for Country Offces and national counterparts in the thematic area of procurement and supply chain management, through capacity building initiatives (e.g., trainings, guidance materials, tools, systems) in coordination with Country Team.
Assesses and monitors UNDP’s risks in the thematic area of health products procurement and supply chain management and quality assurance compliance, with the following key responsibilities:
  • Support COs to complete detailed health products procurement and supply chain management risk mapping and identify mitigations strategies;
  • Support COs to recruit and monitor the performance of PSM staff and to identify external PSM consultants strategies (including support to develop terms of reference, recruitment processes) to adequately address actions detailed in risk mitigation;
  • Advise COs on the establishment of dashboards and tools to regularly monitor the level of stocks to mitigate the risk of stock out; and
  • Support COs monitor and respond to UNDP’s Office of Audit and Investigations audit and investigation findings and recommendations in the thematic area and analyse findings and recommendations on an annual basis to be translated to tools, guidance materials.
Contributes to knowledge management in the thematic area of health products procurement and supply chain management of health products and other commodities with the following key responsibilities:
  • Promote corporate knowledge management health product procurement and PSM activities, to better guide COs in the implementation of health programmes and to influence/advance dialogue in the thematic area at international level;
  • Perform analysis/and collects best practices from countries in the thematic area, and ensures that implementation is in line with international guidelines and recommendations from GF/HIST;
  • Develop, maintains and updates UNDP health product procurement and PSM resources and information in operational manuals, PSM Online training course, SharePoint resources and contributes and participates in relevant external networks, meetings, workshops, interagency working groups and partner meetings; and
  • Monitors updates on specific diseases (e.g., WHO treatment guidelines, WHO Prequalification lists, WHO EML, Global Fund lists, and other sources); and
  • Institutionalize best practices and knowledge sharing among Country Offices actively participating in UNDP and other relevant networks, community of practices, and contribute to presentations to the Organizational Performance Group, briefing notes, knowledge sharing events and trainings;
  • Any other activity assigned by the Senior Procurement and Supply Management Advisor, GF/HIST (Copenhagen).

 

Competencies
Core
Innovation
Ability to make new and useful ideas work
Leadership
Ability to persuade others to follow
People Management
Ability to improve performance and satisfaction
Communication
Ability to listen, adapt, persuade and transform
Delivery
Ability to get things done while exercising good judgement
Technical/Functional
HIV, Health and Development
Access to Treatment: Knowledge of HIV/AIDS access to treatment policy and principles and strategic and/or practical situations
Procurement Supply Management
Knowledge of procurement and supply management concepts, principles and methods, and ability to apply to strategic and/or practical situations
Capacity Development
Ability to strengthen and maintain the capabilities of individuals, societies, organizations and governments to set and achieve development objectives over time
Communications & Relationship Management
Ability to engage with other parties and forge productive working relationships
Risk Management
Ability to identify and prioritize risks, and organize action around mitigating them
Secondary
Knowledge Management

Ability to capture, develop, share and effectively use information and knowledge
Procurement
The ability to acquire goods, services or works from an outside external source

 

Required Skills and Experience
Education:
  • Master’s Degree or equivalent in Pharmacy, Procurement and Supply Management or related field.
  • Complimentary qualifications in public/international health or health economies is desirable.
Experience: 
  • A minimum of 7 years progressive relevant professional experience in procurement and supply chain management for health programmes including at least 3 years of international experience.
  • Sound knowledge of Global Fund polices and processes and experience working on Global Fund programmes is desirable.
  • Work experience in developing countries.
  • Strong familiarity with the UN or UNDP procurement systems, rules and procedures, desirable.
  • Solid experience in the management of people and systems in high-pressure environments.
Language Requirements:
  • Proficiency in English both written and oral.
  • Working knowledge of other UN language is an asset.
Other: 
  • Willingness to travel to UNDP Country Offices.
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web-based management system.

HOW TO APPLY:

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UNDP works in more than 170 countries to simultaneously reduce poverty and achieve sustainable development that leads to transformational change, and brings about real improvements in people’s lives. We promote an integrated approach to achieve sustainable development that tackles the connected issues of multidimensional poverty, inequality and exclusion, and sustainability, while enhancing knowledge, skills and production technologies to reduce risks and sustain development gains for both people and the planet. We help countries build their capacity to integrate environmental considerations into development plans and strategies, including through managing and sustainably using natural resources; ensuring that natural wealth is used to improve people’s lives; promoting economic recovery and livelihoods; and developing social inclusion policies and social protection for those in need, thus supporting the achievement of 2030 Agenda on Sustainable Development.

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