Project Senior Officer

Job Title: Project Senior Officer

Job Location: Hatay, Türkiye

Reporting to: Project Coordinator

Line Manager for: Project Field Officer, Business Development Officer

 

Background:

Sened, is an independent non-profit organization established and registered in Türkiye (under No: 27-15-175) in 2013.

• The name “Sened” in Arabic means “support” you could count on.

• Sened, was founded in response to The Syrian catastrophe, which led to critical situations and displacement of internally displaced people (IDPs) within Syria. The individuals who faced hardships due to factors such as repression, human rights abuses, and violence against civilians (including bombings, shelling, and sieges) and the urgent needs of millions of Syrian refugees in Türkiye. Later, our projects expanded to include support for the Turkish hosting community of the Syrian refugees. Our work spans across humanitarian sectors, with a special focus on advocating for the rights and well-being of persons with disabilities (PwDs) and their families.

 

Safeguarding:

At Sened, we deliver humanitarian aid with the utmost commitment to safety and dignity. We understand that safeguarding is a critical component of our operations, and we integrate this principle into every layer of our work, from initial planning to final implementation. Our goal is to create a safe and secure environment that enables resilient communities to thrive. To achieve this, we adhere to our principles of Safe Programming, Safe Operation, Safe People, and Safe Response, which help us to identify and proactively mitigate risks, prioritize community trust, and uphold ethical standards. Sened’s unwavering dedication to safeguarding ensures that all those we serve receive the highest standards of safety and protection in all our humanitarian endeavors.

 

Job Purpose:

Under the direct supervision of the Project Coordinator, the Project Senior Officer is responsible for the day-to-day technical and operational implementation of project activities, ensuring that interventions are delivered on time, within scope and budget, and in compliance with donor requirements, organizational policies, and applicable standards. The role supports planning, coordination, monitoring, documentation, and reporting processes, and liaises with relevant internal departments, partners, and stakeholders to ensure effective project execution and achievement of intended results for target groups.

Duties, Objectives, Competencies:

Support project planning and implementation by translating the project work plan into actionable weekly and monthly implementation steps and following up on progress against timelines and targets.

Coordinate day-to-day project activities in close collaboration with field teams, technical staff, support departments (finance, procurement, HR, logistics, MEAL), and partners to ensure smooth delivery.

Monitor implementation progress and identify delays, bottlenecks, and operational risks; propose practical corrective actions to the Project Coordinator.

Ensure project documentation is complete, accurate, and properly archived, including activity files, attendance sheets, means of verification, procurement-related documents, and partner communications.

Support budget follow-up by tracking activity expenditures against the approved budget and informing the supervisor of variances, pipeline needs, and reallocation risks.

Prepare high-quality internal updates and draft inputs for donor reports, including narrative progress summaries, indicator updates, success stories, lessons learned, and implementation challenges.

Coordinate with MEAL colleagues to support data collection, verification, indicator tracking, and reporting in line with project logframe requirements and data quality standards.

Support procurement and logistics planning for project activities by preparing requests, technical specifications/ToRs, and follow-up with relevant departments to ensure timely delivery.

Maintain regular communication with project stakeholders, local authorities, community representatives, and implementing partners, as delegated by the supervisor.

Support organization and facilitation of meetings, trainings, workshops, field visits, and coordination events, including agenda preparation, participant follow-up, and documentation of minutes/action points.

Ensure compliance with organizational policies and donor regulations, including safeguarding/PSEA, accountability, visibility/branding, data protection, and financial/procurement procedures.

Conduct field visits to monitor quality of implementation, verify outputs, and provide technical/operational follow-up to field teams and partners.

Core Competencies

Strong project implementation and coordination skills, with the ability to manage multiple activities simultaneously and follow timelines closely.

Good understanding of project cycle management, including planning, implementation, monitoring, reporting, and documentation.

Knowledge of donor compliance requirements and basic operational procedures related to procurement, finance, logistics, and reporting.

Ability to prepare clear, structured, and accurate narrative reports, meeting notes, activity summaries, and official correspondence.

Competence in data tracking and basic analysis for activity and indicator follow-up

Effective communication and coordination skills, including professional engagement with internal teams and external stakeholders.

Problem-solving mindset with the ability to work proactively and under deadlines.

Accountability, integrity, and commitment to confidentiality and professional ethics.

Flexibility and adaptability in fast-paced and changing operational environments.

Teamwork and collaboration, with the ability to support cross-functional coordination.

Respectful and inclusive approach when working with diverse communities, colleagues, and partners.

Proficiency in MS Office applications (especially Word, Excel, PowerPoint, and Outlook).

Ability to use online meeting, communication, and document-sharing platforms.

Experience with project tracking tools, databases, or reporting templates

 

Additional Responsibilities:

The above-mentioned key tasks and duties are illustrative ones. Other future responsibilities may be assigned to the job at the request of the head of department according to the need.

 

Essential Requirements:

At least bachelor’s degree in Social Sciences, International Relations, Public Administration, Business Administration, Development Studies, Engineering, Education, or a related field from an accredited institution.

– Minimum 3 years of professional experience in project implementation, project coordination, or programme support.

– Minimum 5 years of experience in NGO, INGO, UN, or donor-funded project environments.

– Documented experience in at least 2 donor-funded projects in a coordination role.

– English proficiency at minimum B2 level (written and spoken) or equivalent demonstrable professional working proficiency.

-Turkish proficiency at minimum B2 level (written and spoken) or equivalent demonstrable professional working proficiency.

– Availability for field travel up to 30% of working time.

 

Desired Requirements:

• Master’s degree in a relevant field (Development Studies, International Relations, Public Administration, Business Administration, Social Sciences, Engineering, Education, or related disciplines).
• Experience in at least 1 project covering field-based implementation in multiple locations/provinces.
• Experience supporting at least 1 full project cycle stage beyond implementation (proposal development, start-up, close-out, audit preparation, or donor revision process).
• Arabic proficiency at minimum B1/B2 level (written and spoken).
• Valid driving license (B or higher) and active driving experience of at least 2 years
• Experience working in south and south east Turkiye

Experience with business development, agriculture, and husbandry

 

Technical Competencies:

• Ability to track progress against planned milestones and identify delays, verified through interview case exercise.
• Ability to plan, coordinate, and track project activities against approved work plans, timelines, and deliverables, ensuring timely implementation and follow-up of pending actions.
• Working knowledge of project cycle management processes, including implementation planning, progress monitoring, documentation, reporting, and close-out support.
• Ability to monitor activity-related expenditures against approved budgets, track variances, and support timely budget utilization through regular follow-up with relevant teams.
• Ability to prepare clear, accurate, and well-structured project documentation, including activity reports, progress updates, meeting minutes, implementation summaries, and donor reporting inputs.
• Ability to prepare and follow up operational requests (e.g., procurement requests, technical specifications/ToRs, service requests) in line with internal procedures and project needs.
• Ability to support activity-level data tracking, maintain indicator follow-up records, and coordinate with MEAL teams to ensure completeness, consistency, and timely reporting of project data.
• Ability to maintain organized and audit-ready project documentation systems, including means of verification, correspondence, approvals, and implementation records.

 

General Terms and Conditions:

• Safeguarding: Disabled beneficiaries, children, and vulnerable adults must be fully protected possible from any actions or failings that could place them at risk of abuse, sexual exploitation, injury, or other harm. Sened demonstrates its commitment to safeguarding by conducting rigorous background and reference checks during the selection process for all candidates.
• Diversity: Sened is dedicated to fostering an inclusive, effective, and representative organizational culture. We promote employee equity and diversity and strive to eliminate discrimination. A diverse workforce, encompassing various age groups, backgrounds, cultures, and experiences, enhances our ability to understand, represent, and serve our community. Therefore, all qualified applicants will receive equal consideration for employment, regardless of race, religion, gender, disability, or age.
• Procedures: If necessary, Sened will apply for a work permit for the selected candidate after the job offer is accepted. Failure to provide the required documents or a rejection of the work permit application by the Ministry of Labor and Social Security in the Republic of Türkiye will result in the employment offer being canceled.
• Sened reserves the right to re-advertise the vacancy, cancel the recruitment, offer a contract with a modified job description or for a different duration, or offer a contract at a lower grade.
• This job description serves only as a guide for the position available. Sened reserves the right to amend this document. Any published closing dates are estimates. Due to the nature of Sened’s work, we aim to fill vacancies as quickly as possible. Therefore, we may close adverts before the published closing date if we find the right candidate. We advise interested applicants to apply as early as possible.

Sened does not charge any fees at any stage of the recruitment process.