HR Assistant

Job Title: HR Assistant

Job Location: Gaziantep

Reporting to: Project Coordinator

Line Manager for: –

 

Background:

Sened, is an independent non-profit organization established and registered in Türkiye (under No: 27-15-175) in 2013.

• The name “Sened” in Arabic means “support” you could count on.

•Sened, was founded in response to The Syrian catastrophe, which led to critical situations and displacement of internally displaced people (IDPs) within Syria. The individuals who faced hardships due to factors such as repression, human rights abuses, and violence against civilians (including bombings, shelling, and sieges) and the urgent needs of millions of Syrian refugees in Türkiye. Later, our projects expanded to include support for the Turkish hosting community of the Syrian refugees. Our work spans across humanitarian sectors, with a special focus on advocating for the rights and well-being of persons with disabilities (PwDs) and their families.

 

Safeguarding:

At Sened, we deliver humanitarian aid with the utmost commitment to safety and dignity. We understand that safeguarding is a critical component of our operations, and we integrate this principle into every layer of our work, from initial planning to final implementation. Our goal is to create a safe and secure environment that enables resilient communities to thrive. To achieve this, we adhere to our principles of Safe Programming, Safe Operation, Safe People, and Safe Response, which help us to identify and proactively mitigate risks, prioritize community trust, and uphold ethical standards. SENED’s unwavering dedication to safeguarding ensures that all those we serve receive the highest standards of safety and protection in all our humanitarian endeavors.

 

Job purpose:

This post will provide the opportunity to become involved in a range of HR initiatives.

The role will be responsible for ensuring full compliance of the policies and procedures of these core responsibilities and implementing best practices aligned with the organizational culture.

Execution in coordinating departmental services and functions related to personnel data administration and maintenance, as well as HR administration. This includes but not limited to providing information and assistance with recruitment, HR related administrative tasks, orientation, and training.

 

Duties, Objectives, Competencies

• Support the implementation of HR policies and procedures.
• Responsible for internal and external vacancy announcement based on Sened formats for approved recruitments
• Ensure the recruitment files are complete and updated with every recruitment by ensuring recruitment processes are in line with Sened regulations
• Facilitate the induction/orientation process for all new employees.
• Prepare and follow up on staff timesheets each month to ensure timely submission.
• Organize, compile, and update personnel files and records in both hard and soft copies.
• Ensure that the database is regularly updated.
• Ensure that all HR-related trackers are kept up to date.
• Support the onboarding and exit processes.
• Willing to take disciplined risks for children’s, youth’s, women’s, disabled people’s wellbeing.
• Develops and encourages new and innovative ideas, especially solutions to problems/challenges.
• Perform other job-related tasks as requested by the Supervisor.

 

Additional Responsibilities:

The above-mentioned key tasks and duties are illustrative ones. Other future responsibilities may be assigned to the job at the request of the head of department according to the need.

 

Essential Requirements:

• Education and experience: Bachelor’s degree in HRM or relevant discipline (or at least 3 years of relevant experience in general)
• Fluent in both written and spoken Turkish, knowledge will be an asset.
• Good Computer skills working with MS Office Packages especially Word, Excel and PowerPoint.

 

Desired Requirements:

• English and Arabic language skills will be an advantage.
• 2 years of experience in a relevant position in the humanitarian sector.

 

Technical Competencies:

Prior experience in HR online software’s will be an advantage.

 

General Terms and Conditions:

• Safeguarding: Disabled beneficiaries, children, and vulnerable adults must be fully protected possible from any actions or failings that could place them at risk of abuse, sexual exploitation, injury, or other harm. Sened demonstrates its commitment to safeguarding by conducting rigorous background and reference checks during the selection process for all candidates.
• Diversity: Sened is dedicated to fostering an inclusive, effective, and representative organizational culture. We promote employee equity and diversity and strive to eliminate discrimination. A diverse workforce, encompassing various age groups, backgrounds, cultures, and experiences, enhances our ability to understand, represent, and serve our community.

Therefore, all qualified applicants will receive equal consideration for employment, regardless of race, religion, gender, disability, or age.

• Procedures: If necessary, Sened will apply for a work permit for the selected candidate after the job offer is accepted. Failure to provide the required documents or a rejection of the work permit application by the Ministry of Labor and Social Security in the Republic of Türkiye will result in the employment offer being canceled.
• Sened reserves the right to re-advertise the vacancy, cancel the recruitment, offer a contract with a modified job description or for a different duration, or offer a contract at a lower grade.
• This job description serves only as a guide for the position available. Sened reserves the right to amend this document. Any published closing dates are estimates. Due to the nature of Sened’s work, we aim to fill vacancies as quickly as possible. Therefore, we may close adverts before the published closing date if we find the right candidate. We advise interested applicants to apply as early as possible.
• Sened does not charge any fees at any stage of the recruitment process.

Sened Kuruluşu işe alım sürecinin hiçbir adımında ücret talep etmemektedir.