Executive Assistant and Corporate Communication Specialist

Company Description

As a world market leader in crop protection, we help farmers to counter these threats and ensure enough safe, nutritious, affordable food for all – while minimizing the use of land and other agricultural inputs. Syngenta Crop Protection keeps plants safe from planting to harvesting. From the moment a seed is planted through to harvest, crops need to be protected from weeds, insects and diseases as well as droughts and floods, heat and cold. Syngenta Crop Protection is headquartered in Switzerland.

Job Description

Role Purpose

• To provide personal assistance administrative and secretarial services to the BA Head in all areas of her job. To assist in administrative and secretarial services to the Management Team when necessary.

Accountabilities

Executive Assistant

• Establish and implement clear administrative process for the smooth running of BA Head office – phones, mail, holidays and etc.
• Assist the BA Head in preparation of all reports, presentations before meetings
• Play a leading role in the organization of the major company events
• Assist and/or coordinate the regional organizations taking place in the country
• Manage all BA Head’s travel booking, ensuring optimum solutions are solved at all times
• Coordinate travel & lodging arrangements for Syngenta employees visiting from abroad
• Manage and coordinate companies annual calendars and meeting schedule
• Liaise with HR on appointment announcements
• Responsible for maintaining strategic documents (eg. budget, commercial calendar etc.)
• Electronically in a shared area and ensuring proper access levels

Corporate Communications

• Support business leaders in dealing with internal stakeholders to build communications as a core Syngenta leadership capability
• Assist BA Head to establish territory communication strategy and key process
• Implement global corporate initiatives locally (eg. Syngenta awards)
• Timely coordination of the employee communication through arrange of channels to ensure easy of access clarity and consistency
• Develop regular feedback channels to promote cross communication within the company and to ensure that messages are being delivered in a consistent and timely manner

Qualifications

Knowledge & Experience

Critical Knowledge

• Fully qualified in English language
• Excellent IT knowledge based around Microsoft Office – especially PowerPoint, Project Management

Skills

• Teamworking
• Thoroughness initiative ability to learn

Critical Experience

• Personal assistant or senior secretary experience preferably within a large multinational organization
• Language related roles – teaching/or translation

Core Competencies

• Searching for new solutions
• Professional excellence
• Teamworking co-operation
• Result oriented
• Confidentiality

Syngenta Professional Competencies

• Organizer ability
• Preciseness
• Communication
• Work of high standard
• Professional knowledge

Additional Information

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