Executive Assistant

Company Description

Established in 2000 in Turkey, Rixos pioneers the ‘ALL Inclusive, ALL Exclusive’ concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys and fun-filled kids and teens activities. Each Rixos property presents a unique experience inspired by local culture, global influences, and our Turkish heritage, all within a setting of unparalleled luxury.

Job Description

An exceptional opportunity presents itself for Executive Assistant to Managing Director to be part of flagship Rixos Tersane İstanbul & Aliee Istanbul. It is a newly constructed hotel that will be representative of refine hospitality. Rixos Tersane İstanbul will present 432 , Aliee Istanbul will present 99 bedrooms.

You will be part of a strong pre-opening team who will be showcasing the property.

Job Description

• Carry out the written internal communications of the hotel’s Managing Director.
• Carry out the written external communications of the hotel’s Managing Director.
• Carry out the telephone communications of the hotel’s Managing Director.
• Remind the Managing Director of VIP guests and, if necessary, ensure that they meet/communicate.
• File all documents and correspondences of the General Management office appropriately and ensure that the files are up-to-date.
• Protect the confidentiality of all correspondences issued or received by the Managing Director.
• Take note of and follow-up all appointments of the Managing Director.
• Ensure that the communication channels of the General Management office are working at all times and take the necessary measures in this regard.
• Ensure that the department managers or other employees that wish to see the Managing Director meet at the earliest convenience and arrange the meeting times.
• Prepare the meeting minutes appropriately for the Managing Director’s meetings that require such meeting minutes and distribute them to the concerned parties.
• Show high levels of organizational skills and efficiency

Qualifications

• Previous experience in a similar or Hotel Sales role, preferably in the hospitality industry, experience in luxury hotels
• Strong attention to detail, highly responsible, organized & reliable
• Strong interpersonal and problem solving abilities
• Ability to multi-task and work well under pressure
• Excellent communication and organization skills
• Excellent reading, writing and oral proficiency in English Language.

Additional Information

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