Administrative Assistant

Responsibilities: General Summary: The Administrative Assistant will provide administrative support to various departments in the office.

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Essential Job Functions: *

• Perform general administrative tasks for the designated team or department. This may include copying, scanning, faxing, emailing or binding activities.
• Schedule and coordinate meetings.
• May be responsible for making travel arrangements for the office or designated department. May also assist with estimating travel and related expenses for projects that are being proposed.
• Lend support and assistance to executives in the preparation and editing of projects, speeches, client and employee events, presentations, and creating reports.
• Communicate with clients or others as requested. Maintain confidentiality and professional demeanor in all communications.
• Stay current with company rules and policies.
• Create, proofread and/or format proposals, specifications and other correspondence to affirm adherence to company standards.
• Assist with recruiting-related tasks such as posting jobs openings and reviewing resumes; as well as other personnel-related tasks such as maintaining annual leave records, processing expenses, private insurance, and rental cars, etc.
• Communicate with manager/supervisor in a timely and proactive manner regarding workload and issues as they relate to the performance of job responsibilities.
• May order meeting meals, flower arrangements/gift baskets for employees and clients.
• Greet guests and provide refreshments when needed.
• Coordinate with office staff in keeping the office organized and neat.
• Provide reception area support by receiving and screening calls.
• Perform related duties as assigned.

Qualifications: Education:

• Bachelor’s degree is preferred, but not required.

Experience:

• Minimum 2 years experience in an Administrative Assistant capacity.
• Previous experience with an Architecture/Engineering or Construction firm is preferred, but not required.

Skills/Competencies:

• Advanced skills in Microsoft Outlook, Word, Excel, PowerPoint, Windows, Adobe, Internet Explorer.
• Excellent oral and written communication skills.
• Positive and enthusiastic demeanor in a fast-paced environment.
• Excellent organizational skills, detailed oriented and able to manage multiple projects.
• Ability to work independently and on a flexible schedule.
• Professional manner and approach.

Overview: Ghafari is a global engineering, architecture, process design, consulting, and construction services firm driven to understand and meet the distinct needs of every client. For nearly forty years, we have taken a personal approach to highly technical projects in complex markets. By blending insight with technological innovation, we help clients elevate their efficiency, sustainability, and impact.

Our full-service, in-house team works together to meet the unique demands of each project. Working side by side, market experts and discipline leaders exchange insights to uncover new opportunities for efficiency. This rigorous collaboration allows us to bridge smart design with precise functionality.

Ghafari was founded on the promise of technological innovation. Today, we are recognized as a pioneer in adopting and standardizing the latest advancements in our field. We aim to remain at the forefront of our industry and create ever-smarter spaces that help clients navigate new demands within their field.

Join our team and work on forward-thinking projects around the world.

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Ghafari Associates, LLC is an Equal Opportunity / Affirmative Action employer and is committed to providing reasonable accommodations to individuals with disabilities in the employment application process. If you need an accommodation due to a disability in order to use our online system to apply for a position at Ghafari Associates, LLC, you may apply for positions in the following ways: _

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Connect to our job portal (https://ghafari.jobs)_
By fax at 313.436.8624; Attn: Human Resources
By mail at 17101 Michigan Avenue, Dearborn, MI 48126; Attn: Human Resources
In person at 17101 Michigan Avenue, Dearborn, MI 48126.
By email at [email protected]
If there are any questions or additional accommodations that are required, please contact 313.441.3000 for assistance.

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It is Ghafari Associates, LLC’s policy not to discriminate in its employment and personnel practices because of a person’s race, color, creed, religion, sex, national origin, age, weight, height, marital status, sexual orientation, gender identity, status as a qualified individual with a disability or a protected veteran, or any other classification protected by federal, state or local law or ordinance._

Job Type: Full-time