AND PERSON SPECIFICATION
Job Title:
Office Administration Assistant, BOA
Reference:
PIR 4128BOA00016
Job Location:
Istanbul, Turkey
Job summary/Role description
Office Administration Assistant is responsible for supporting and coordinating the work of Tecnimont SPA Branch Office by giving administrative and logistics support to Branch office employees.
Duties and responsibilities
- Providing secretarial, clerical, and administrative support in order to ensure that office services are provided in an effective and efficient manner
- Answering all incoming and outgoing calls and handling caller’s inquiries
- Greeting, assisting and/or directing visitors, clients, and the public
- Registering all general correspondence to the logbook and drafting, typing, and dispatching all Branch Office correspondences
- Collecting and opening all mails for the branch office and making distributions
- Managing courier firms and cleaning services
- Arranging visas, tickets, accommodation, and give other support in relation to business travels of Branch office employees
- Assisting in planning and preparation of meetings, conferences, and conference calls
- Managing and arranging events like receptions, meeting office guests, internal and external organizations, meeting events
- Working with Branch office official expenditures and claims
- Creating office administration and logistics purchase request and purchase orders
- Other duties that may be reasonably requested from time to time by the Branch management
Person Specification
Knowledge & Qualifications
- University Degree or Diploma
Experience
- Minimum 2 years of Office Assistant experience preferably in a multinational company
- Experience in organizing staff travels/logistics
Desirable
- Experience in SAP Success Factor
Skills and Abilities
- Native Turkish speaker;
- Fluent English
- Strong organizational skills
- Professional telephone manner
- Good computer literacy and accuracy
- Attention to detail, excellent communications skills
- Strong interpersonal, team-oriented skills, self-motivation and direction, with strong bias toward timely performance and problem resolution.
Special Requirements and Comments
Only Turkish nationals with good experience, consistent with the relevant field, will be considered for this position.
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