Import and Export Specialist

Company Description

Do you want beneficial technologies being shaped by your ideas? Whether in the areas of mobility solutions, consumer goods, industrial technology or energy and building technology with us, you will have the chance to improve quality of life all across the globe.

Job Description

• Facilitate customs processes for sales, procurement, logistics, and finance departments.
• Coordinate with logistics to prepare Certificates of Origin (CoO).
• Assist procurement in securing supplier declarations required for customs compliance.
• Support preparation of circulation certificates and oversee customs transfer sales tracking.
• Monitor and control license requirements, Special Consumption Tax (ÖTV), and anti-dumping status.
• Prepare monthly VAT refund reports and manage customs duty refund tracking.
• Obtain necessary special permits and coordinate approval for additional costs.
• Prepare and submit legal declarations, petitions, and applications to customs authorities.
• Manage exceptional value declarations including compensation, royalty, and license invoices.
• Identify applicable import declarations and perform tax calculations related to incoming compensation invoices.
• Compile and submit ACC4 invoice-based lists for additional tax and VAT payments.
• Handle preparation and submission of exceptional value declaration petitions for subsequent years.
• Complete supplementary declarations for licensed imported products (e.g., Awenta, Topband, Ningbo).
• Serve as SAP Key User, facilitating process monitoring and integration with global ERP projects such as ISIS, S4, and Trinity.
• Drive process improvements and ensure accuracy of the Integrated Management System (IMS).
• Prepare and deliver daily transaction tracking reports to internal logistics customers.
• Prepare and submit monthly import and export statistics reports.
• Generate VAT refund reports and maintain reporting on goods in transit and warehouse inventories.
• Monitor and report export realization timelines.
• Conduct self-assessment audits related to customs operations to identify risks and ensure compliance.
• Track MLP processes within PRM systems and monitor transit workflows from bonded warehouses (BWH).
• Investigate, document, and report transportation damages.

Qualifications

• Bachelor’s degree in Business Administration, International Trade, Industrial Engineering, Economics, or related disciplines.
• At least 5 years of proven experience in foreign trade and customs operations, preferably within multinational organizations.
• Comprehensive knowledge of import/export regulations and customs compliance procedures.
• Proficiency in VAT refund processes, anti-dumping measures, licensing, and compensation invoice management.
• Solid experience with SAP systems, ideally including the GTS module, and familiarity with customs digital platforms.
• Advanced analytical and reporting skills utilizing Excel, SAP (preferably ISIS), and Microsoft Office applications.
• Meticulous attention to detail with a strong focus on accuracy in documentation and regulatory compliance.
• Demonstrated track record of contributing to ERP integration projects and process optimization initiatives.
• Strong capabilities in risk assessment, problem-solving, and legal customs knowledge.
• Effective project management skills with the ability to drive initiatives to completion.
• Excellent communication and collaboration skills, able to work effectively across diverse teams such as Sales, Logistics, Finance, and Procurement.
• Highly proactive, organized, and self-driven professional approach.
• Skilled in delivering training and fostering awareness on compliance and customs-related topics within the organization.
• Strong ethical standards with a compliance-focused mindset.
• Adaptable to change with a commitment to continuous improvement.
• Networking acumen combined with creativity and the ability to manage complex challenges.
• Sound decision-making, resilience, emotional intelligence, and mindfulness under pressure.
• Fluent in English (both written and spoken).
• Proficiency in German is advantageous.

Additional Information

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