Procurement Officer (Turkish National Only) 171 views

IYD – Humanitarian Relief Association

Deadline for applications: 29/02/2020

Position: Procurement Officer (Turkish National Only).

Location: Turkey-Gaziantep.

Working Area: Office.

About: IYD – Humanitarian Relief Association:

IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.

IYD was established in early 2013 in Turkey.

IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI

IYD’s offices are spread throughout Turkey and Syria as following:

  • Turkey: Istanbul – Gaziantep.
  • Syria: Aleppo – Idleb.

IYD vision:

In science and work, pioneers in developing ways of life to draw smiles and instill hope.

IYD mission:

To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.

Our values:

  • Respecting others
  • Transparency
  • Teamwork
  • Creativity
  • Independency
  • Neutrality

IYD strategic goals:

  • Working on ensuring a decent life for all the affected people.
  • Rehabilitation and construction of the damaged infrastructure.
  • Securing the daily basic needs.
  • Raising and revitalizing the capacities of the Syrian Civil Society.

JOB DESCRIPTION

Job Title: Procurement Officer (Turkish National Only).

Project / Department Title: Procurement.

Direct supervisor / Reports to: Procurement Coordinator.

Overall objective of the job:

To assist the procurement coordinator in receiving purchase requisitions, preparing tender papers and completing the documents required for the purchasing process.

Roles and Responsibilities:

  • Responsible for coordinating and completion of all procurement activities of Gaziantep Office in Turkey and activities conducted in the field offices in NWS.
  • Contribute to the production of regular procurement reports and ensuring that the Procurement Tracking Sheet is accurate and updated, and the reports are provided as requested to the Procurement Coordinator.
  • Responsible for coordinating and completing all procurement processes, including accurate documentation for tendering, contracts and Purchase Orders, and ensure accurate maintenance of procurement minutes of meeting.
  • Ensure all procurement is carried out in accordance with the IYD procurement standard operating procedures, donors’ requirements, and procurement related files for documentation is maintained for reference.
  • Organize and contribute to market surveys, assessments on a regular basis, in accordance with Procurement needs.
  • Provide regular reports to the procurement coordinator, covering all aspects of procurement.
  • Maintain purchasing records, reports, and price lists.
  • Negotiate and prepare contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of IYD and maintain supplier relationships.
  • Sit in the procurement committee that analyses procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices, and experience.
  • Ensure all orders are processed in a timely manner, tracked on overviews and that all relevant documentation is filed appropriately and databases are up to date.
  • Carry out any other related duties as might be reasonably requested by the Supervisor.
  • Any other duties as requested by the supervisor.

Qualifications:

  • A Bachelor’s Degree (Relevant field).
  • Significant relevant work experience will be considered as an added value.

Abilities:

  • Knowledge of procurement processes, policies, and procedures.
  • The ability to work in a systematic and organized manner.
  • The ability to handle multiple projects simultaneously to meet goals and deadlines.
  • The ability to use Microsoft Office programs including Excel, Word, Outlook, and PowerPoint in a professional way.
  • Fluency in Arabic and English, both written and verbal.
  • Self-starter with the ability to work with minimal supervision.
  • Good organizational, multitasking and time-management skills.

Experiences:

  • 3 years of progressively responsible experience in procurement.
  • At least 1 year of experience with UN Agencies or an international/National organization is essential.
  • Proven administrative and IT skills, and an ability to maintain accurate records.

Physical and personality traits required:

  • Flexible and able to work well under pressure
  • Capable of working collaboratively with team members to achieve objectives.
Submission:

  • Interested candidates should use the following link for registration:

http://tiny.cc/IYD20_PROC_O_TR_20FEB

*We are strongly encouraging females to apply for this position.*

General Information:

  • Applicants should be (Turkish National Only).
  • Multi-sent CVs will be ignored (please send your CV only one time at a time).
  • No resume will be reviewed after the specified date for receiving CV’s to the announced vacancy.
  • IYD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
  • IYD does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
  • IYD is not able to respond to every applicant individually due to the anticipated high number of applications.
  • IYD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

We thank all applicants; however, only short-listed candidates will be contacted for interviews.

Shortlisting and interviews could be done before the application closing date.

Website: https://iydrelief.org

Share this job

IYD is a Turkish, non-governmental, non-profit and has no political association working in various fields of humanitarian relief, development, and education.

IYD was established early 2013 in Turkey.

IYD was registered in 2014 with a license No. (34-203/022) and it has been working according to Turkish Organizations Law No. /5253/ under the name: ULUSLARARASI INSANI YARDIMLAŞMA DERNEĞI

IYD’s office are spread throughout Turkey and Syria as following:

  • Turkey: Istanbul – Gaziantep.
  • Syria: Aleppo – Idleb.

IYD vision:

In science and work, pioneers in developing ways of life to draw smiles and instill hope.

IYD mission:

To provide the best services to develop the affected societies, meeting the basic needs according to the international standards and within a unique ethical methodology.

Our values:

  • Respecting others
  • Transparency
  • Teamwork
  • Creativity
  • Independency
  • Neutrality

IYD strategic goals:

  • Working on ensuring a decent life for all the affected people.
  • Rehabilitation and construction of the damaged infrastructure.
  • Providing the full health care services.
  • Securing the daily basic needs.
  • Raising and revitalizing the capacities of the Syrian Civil Society.
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