The United Nations Population Fund (UNFPA), an international development agency, is seeking qualified Bids for the provision of professional services to monitor of UNFPA cross-border humanitarian programme in Northern Syria. Your company is hereby invited to submit your best Technical and Financial Bids for the requested services. Your Bid could form the basis for a Long Term Agreement (LTA) between your company and UNFPA.
UNFPA, the United Nations Population Fund (UNFPA), is an international development agency that works to deliver a world where every pregnancy is wanted, every child birth is safe and every young person’s potential is fulfilled. UNFPA is the lead UN agency that expands the possibilities for women and young people to lead healthy sexual and reproductive lives. To read more about UNFPA, please go to: UNFPA about us
- UNFPA’s Procurement Services Branch wishes to enter into non-exclusive Long Term Agreements (LTAs) with qualified suppliers for services in support of UNFPA’s Programmes, located in Northern Syria.
- . As a result of this competitive Bid process, UNFPA plans to sign non-exclusive Long-Term Agreements (LTAs) with a single supplier for 2 years. In addition to the initial term, the LTA(s) will have the option of a one-year extension, subject to satisfactory performance and price competitiveness.
- In the event of UNFPA signing an LTA the following shall apply:
- .The successful Bidder(s) shall accord the same terms and conditions to any other organization with the United Nations Systems, located in Turkey, that wishes to avail itself of such terms, after written consent from UNFPA Turkey Country Office.
- The LTA template specified in SECTION VII – ANNEX A: LONG TERM AGREEMENT TEMPLATE, shall be used.
- UNFPA will not be committed to purchase any minimum quantity of the goods/services, and purchases will be made only if and when there is an actual requirement. UNFPA shall not be liable for any costsin the event that no purchase is made under any resulting LTA. All reductions in market prices provided by the supplier will be passed on in full to UNFPA.
- .The successful Bidder(s) shall have the right to review their prices every 12 months from commencement of the LTA, and shall notify UNFPA in writing 90 days prior to the 12- month period of a proposed price decrease or increase. The successful Bidder(s) shall provide proper justification for any price increase. UNFPA shall be entitled to either accept the price decrease/increase or to cancel the LTA, and shall notify the successful Bidder(s) in writing of its decision.
Objectives and scope of the Services
With no political solution in sight and military confrontation continuing, the number of people affected by internal conflict in the Syrian Arab Republic (Syria) has again increased in the past year. OCHA estimates that there are 13.5 million of people in need in Syria, including 6.5 million internally displaced, often multiple times. The ongoing destruction of infrastructure, along with shifting conflict lines and high levels of insecurity and violence, continue to restrict humanitarian access. UNFPA strives to deliver its programs in the areas of reproductive health (RH) and gender-based violence (GBV) interventions to people of concern irrespective of their location, including through cross-border activities. Despite the extremely volatile situation in northern Syria, agencies are delivering aid through remote programming. This presents a unique challenge for all humanitarian actors, to ensure quality control, compliance, that programming meets the highest possible caliber and that diversion of aid is minimized. UNFPA is providing reproductive health and gender based violence related services through five partners in areas of Syria reachable though cross border operation in Syria from Turkey. In this context UNFPA is seeking to work through an institution that can monitor UNFPA’s humanitarian reproductive health and GBV program in areas of Syria reachable through cross-border operations from Turkey.
Specific Objective: Provide third party monitoring and inventory spot-checks of UNFPA supported cross-border activities.
TYPES OF MONITORING ACTIVITIES
The selected organization will conduct different types of monitoring activities, the minimum set will include:
– Beneficiary verification and feedback for Accountability to Affected Populations
– Direct observation and on-site verification on the implementation of programs
– Service delivery verification
– Post-distribution monitoring
– Situational Analyses of population and environment
The following criteria should be met:
- Capacity to carry out field monitoring and reporting of development/humanitarian interventions;
- Capacity to arrange all the logistical arrangements for field staff and actual field work;
- Field monitors who are native Arabic speaker, with knowledge of the culture/ practices/ security situation in the areas to be monitored;
- Trained and qualified female and male (preferably 50% each) staff available for monitoring and reporting;
- Experience of field monitoring in Syria.
The following criteria would be treated as assets:
- Experience in the field of reproductive health and GBV;
- Field monitors who speak English;
- Any previous best practice in data analysis/ dissemination that could be applied to this project;
- Innovative technologies, including mobile data collection;
Bidders are asked to acknowledge receipt of this RFP using the Bid Confirmation Form SECTION VI – ANNEX A: BID CONFIRMATION FORM. A completed Form should be e-mailed to: Bumin Akar, Administrative Associate ([email protected]) no later than 26 November, 2021 and indicate whether or not a Bid shall be submitted. Bidders that will not submit a Bid are kindly asked to indicate the reason(s) for not bidding on the Bid Confirmation Form to help UNFPA improve its future Bid exercises.
Any questions relating to the Bid process and/or to the attached documents shall be sent to: Bumin Akar, Administrative Associate at email: [email protected].
- Responses to all questions received will be handled in accordance to the instructions included in Section I – Instructions to Bidders, clause 8 Clarifications of solicitation documents. Do not submit a Bid to this contact, or your Bid will be declared invalid, as UNFPA will not be able to guarantee the confidentiality of the Bid process.
The Bid process will be conducted through a TWO-envelope system. Interested Bidders are requested to submit their Technical Bid separately from their Financial Bid containing price information. Specific instructions for the submission can be found Section I – Instructions to Bidders, clause 18 Submission, Sealing and Marking of Bids.
All Bids comprising of Technical and Financial parts should reach the below and corresponding addresses no later than 20 December, 2021, at 17:00 Istanbul time
- aPlease submit your Bid electronically, your Technical Bid and Financial Bid should be submitted in separate emails in accordance to clause 18.3 Submission of electronic Bids, should reach the email inbox of [email protected] Do not submit Bid documents to any other email address, sending the Bid to any other email address, including as a carbon copy (cc), will violate confidentiality and result in the invalidation of the Bid.
Bids received after the stipulated date and time will be rejected.