Procurement Officer at UNDP. 210 views



Background

UNDP is the UN’s global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP has been providing implementation support services for the Ministry of Agriculture and Forestry, within the scope of the Göksu Taseli Watershed Development Project (GTWDP) and the Uplands Rural Development Project (URDP). Ministry of Agriculture and Forestry (MOAF) has the overall responsibility for the management and the implementation of GTWDP and URDP. UNDP’s role is to support the project in dealing with flow of funds arrangement, recruitment of project staff, contracting of technical assistance, accounting, auditing and ensuring procurement of goods, civil works and services. The both Projects are co-funded and hence will be monitored, supervised and approved by International Fund for Agricultural Development (IFAD) (Financier).

The overall objective of Göksu Taşeli Watershed Development Project (GTWDP), is to reduce rural poverty by supporting economic diversification through value chain development and sustainable natural resource management.  The Project targets to increase farmers’ income from improved agricultural production and marketing activities in the targeted area with strengthened resilience to climate shocks. The Project would also contribute to improving the standards of living of the nomadic Yörük tribes in the highlands of the Taurus Mountains, through capacity building that would assist them to organize for improved management of the common natural resources. The project outcomes include:

i)          sustainably increased farm productivity,

ii)         higher product prices received by smallholder producers.

The GTWDP is being implemented in selected villages of 11 districts of Konya and Karaman provinces of Central Anatolia. These districts are located in the Göksu sub-catchment, one of the four in the East Mediterranean Watershed. The Project area includes 238 villages that are situated in the mountainous parts of the 11 districts where the elevation varies between 600 m and 1 800 m. Each component would focus on elements of the identified value chains (VCs).

The GTWDP includes three components namely:

i)          Agricultural Productivity and Natural Resource Management,

ii)         Market Access Enhancement and

iii)        Project Management.

The overall objective of the Upland Rural Development Project (URDP), on the other hand, is to enhance the welfare and socio-economic resilience of small farmers in highlands. This objective can be attained by making the use of natural resources sustainable and improving the resilience and economic opportunities of poor people in rural areas based on farms and agribusinesses linked to more profitable economic clusters. The key strategy of the Project includes developing rural production, encouraging sustainable use of soil and water, and enhancing the adaptation capacity of smallholding farmers to climate change. This strategy depends on two basic complementary outcomes (outputs): (i) Development of critical agribusinesses through better natural resource management and high added value for rural transformation by using an economic clustering approach, (ii) Enhancing access of small farmers to financial services by strengthening special financial resources.

At the first stage, the Project will be implemented in the Eastern Mediterranean (Adana, Mersin, Osmaniye) and the Western Black Sea (Bartın, Kastamonu, Sinop) regions targeting 45 districts and 30,000 households. At the second stage of the programme, the inclusion of additional provinces will be evaluated by IFAD depending on the successful implementation of first phase. Quantitatively URDP’s two phases are expected to benefit about 60,000 households, or 294,000 beneficiaries. URDP beneficiaries are divided into three main categories: (i) economically active poor households, (ii) economically active households with upsides, and (iii) contributors to rural development and clustering investments. URDP has three components: (i) Clustering for Flexible Rural Transformation, (ii) Inclusive Rural Finance, (iii) Project Management.

Objectives of the Assignment

Under the supervision of the IFAD Projects Manager, the Rural and Agricultural Projects Coordinator and the UNDP Procurement Unit, the Procurement Officer, will be responsible for the planning and management of procurement activities as part of Project Implementation arrangements, in accordance with relevant UNDP, National and IFAD Procurement Guidelines, building capacities of other Project Implementing Partners or entities and all related documents and reports as requested.

The Procurement Officer is responsible for implementing project activities in a timely manner according to the project plans, relevant project documents/mission reports and UNDP´s programme procedures and delivering high-quality outputs in a variety of project implementation processes.

The Procurement Officer works in close collaboration with the MoAF Survey and Projects Department’s (SPD) Procurement Unit to ensure smooth and timely management of inputs as well as other Project staff to coordinate activities and seek synergies.

 

Duties and Responsibilities

The Procurement Officer is expected to assume the following tasks:

Measurable Outputs Key Results Expected/Major Functional Activities
Assisting and supporting of preparation of AWP&B.
  • Preparing yearly procurement plans, weekly, monthly, quarterly and yearly procurement evaluation reports,
  • Undertaking procurement activities as per the Annual Work Plan and Budgets (AWPB) and Procurement Plan, which provides the estimated costs and the basis for the procurement methods for each procurement item under the project.
Conducting Procurement processes, developing procurement plans
  • Reviewing in interaction with the project team, technical specifications for procurement of goods, works and services,
  • Preparing bidding documents, tender notices, and invitations for bids, evaluation of bids, issuance of contracts,
  • Attending to CAP/APC/RACP meetings.
Ensuring effective administrative controls over procurement documentation
  • Maintaining all the records relating to procurement,
  • Maintaining a separate record relating to complaints and their redressal.
Conducting contract management
  • Administering contracts to ensure compliance with the contracts’ conditions, payment terms,
  • Ensuring implementation of agreed procurement arrangements.
Providing support to beneficiaries and stakeholders
  • Following up on IFAD “no-objections” and communicate them to UNDP on due time,
  • Updating and upgrade periodically the Procurement Plan in agreement with the Project team to reflect the needs and submit to IFAD for appropriate No-Objection,
  • Preparing procurement implementation reports in accordance with the reporting requirements of IFAD and the government,
  • Ensuring that the procurement capacity of the unit, beneficiaries, and service providers is developed.

Reporting Structure

The Procurement Officer reports to the IFAD Projects Manager.

Performance Indicators for Evaluation of Results (Expected Outputs)

  • Preparing Project Procurement Plan which is achieved annually, periodically updated and submitted to IFAD for No objection,
  • Preparing Procurement Plan, which is used as a management tool, with activities carried out according to the plan, IFAD procurement requirements, and the provisions of the loan,
  • Preparing weekly, monthly, quarterly and annual procurement evaluation and procurement monitoring reports which are maintained and regularly submitted to MoAF,
  • A complete record of the procurement process and contract administration is maintained,
  • A procurement training for non-procurement specialists designed to share good practices with the project team,
  • Other related tasks assigned by UNDP.

 

Competencies

Corporate Competencies:

 

  • Demonstrates integrity by modeling the UN’s values and ethical standards.
  • Promotes vision, mission and strategic goals of UNDP.
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
  • Treats all people without favoritism.
  • Avoids any kind of discriminatory behavior including gender discrimination and ensure that
  1. Human rights and gender equality are prioritized as an ethical principle within all actions
  2. Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”
  3. Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production
  4. Differentiated needs of women and men are considered
  5. Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created
  6. Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Functional Competencies

  • Focuses on impact and result for the client and responds positively to feedback
  • Excellent interpersonal skills: encouraging colleagues to work within and respect an enabling gender equality environment on non-hierarchical bases
  • Promotes gender sensitive environment in the office through leadership and personal example
  • Ability to manage gender barriers and gender-blind behaviors within the project team and with our partners
  • Ability to work in a multi-cultural environment with sound understanding and capability to empower and develop the capacity of national counterparts
  • Consistently approaches work with energy and a positive, constructive attitude
  • Builds strong relationships with clients and external actors
  • Remains calm, in control and good humored even under pressure
  • Demonstrates openness to change and ability to manage complexities
  • Team player, self-motivated and initiative taking, dedicated, creative, resourceful, flexible, energetic with sound judgment
  • Capacity to work under pressure, manage stress and adapt to rapidly evolving situations
  • Excellent analytical, communication, writing and presentation skills
  • Ability to function at both policy advisory and project implementation levels
  • Ability to consider that men and women are affected differently from different interventions and needs to be approached differently.

Other considerations

  • Interested individuals shall provide a letter of motivation as a part of their online application focusing on the applicant’s skills and capabilities against the required qualifications (in English).
  • Female candidates are encouraged to apply.
  • UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture.
  • Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply.
  • All applications will be treated with the strictest confidence.

 

Required Skills and Experience
  Minimum Requirements Assets
Education Bachelor’s degree in Business Management, Economics, Engineering, Finance, Public Administration and Law or any other related field Master’s degree in related social sciences
Experience At least 8 years of active practical experience in procurement field
  • Procurement experience in projects financed by an International Financial Institution (Such as UN, IFAD, World Bank, ADB etc.)
  • Good knowledge of international organizations and national procurement regulations and procedures
  • Attendance to internationally funded projects procurement trainings and previous procurement expert certificate.
Language Requirements Excellent knowledge of English and Turkish (reading, writing and speaking).  
Professionalism More than 2 years of experience in preparing analyzing, elaborating and presenting reports.  
Computer Skills Literacy at Microsoft Office Programmes, Windows-based applications  
Nationality Turkish  

Notes:

(i) Internships (paid/unpaid) are not considered professional experience.

(ii) Obligatory military service is not considered professional experience.

(iii) Experience gained prior to completion of undergraduate studies is not considered professional experience.

HOW TO APPLY:

Disclaimer

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Share this job

UNDP works in more than 170 countries to simultaneously reduce poverty and achieve sustainable development that leads to transformational change, and brings about real improvements in people’s lives. We promote an integrated approach to achieve sustainable development that tackles the connected issues of multidimensional poverty, inequality and exclusion, and sustainability, while enhancing knowledge, skills and production technologies to reduce risks and sustain development gains for both people and the planet. We help countries build their capacity to integrate environmental considerations into development plans and strategies, including through managing and sustainably using natural resources; ensuring that natural wealth is used to improve people’s lives; promoting economic recovery and livelihoods; and developing social inclusion policies and social protection for those in need, thus supporting the achievement of 2030 Agenda on Sustainable Development.

Connect with us

Newsletter

Subscribe our newsletter for quick response

Contact Info

Vacancies in Turkey (ViT)

[email protected]

Contact Form

Sponsored Link

Domain names for just 88 cents!