Procurement & Logistics Assistant at Qatar Charity. 335 views


Position:                                                           Procurement & Logistics Assistant

Base Location:                                                 Gaziantep, Turkey

Reporting To:                                                  Procurement & Logistics Officer

Line Management Responsibilities:              N/A

Contract Duration:                                         One year with possibility of extension

Desired Start Date:                                         ASAP

Application Closing Date:                              20 January 2021

Job brief

Under the supervision of Procurement and Logistics Officer, and in accordance with Qatar Charity financial rules and regulations and procurement manual, the Procurement & Logistics Assistant is responsible to ensure timely, cost effective and safe delivery of goods and services to projects and to assist in the implementation of well-coordinated procurement and logistics activities.

She/he will be responsible to perform the following duties:

  • Prepare all necessary documentation for procurement of goods and services in accordance with QC rules and regulations and processes and/or any other documentation as required
  • Monitor progress of delivery of items undersigned contracts and prepare documentation for authorization of payments to suppliers
  • Follow up with suppliers and freight forwarders/transporters to ensure timely and safe delivery of goods and services and take up logistics coordination responsibilities as and when required
  • Keep updated relevant products/services, quality, prices and transportation arrangements and cross boarder movement of goods in line with the latest legal procedures of the relevant authorities of the Government of Turkey
  • Making market research and develop, maintain and update a database / record of suppliers and vendors and transporters.
  • Supporting procurement processes including requesting bids, preparing bids analyses, purchase orders. receiving reports and requests for payments in connection with procurement policy and procedures
  • Inspecting the goods in suppliers’ warehouses before it is delivered to the destination.
  • Identify vendors and participate in evaluation of them against performance, reliability. quality, price, delivery in respect of organizations’ best interests.
  • Updating procurement tracker.
  • Keeping asset and inventory records and updating periodically.
  • Any other duties as assigned by the head of procurement and logistics department.


  • Bachelor’s degree in business/commerce, logistics or any other relevant fields combined with a minimum of 1 year of relevant work experience.
  • Basic knowledge of accepted Procurement practices and principles
  • Excellent command of the English and Turkish language, verbal and oral.
  • Excellent Computer skills (Outlook, Excel, Word and Power Point)
  • QC employees are expected to work in accordance with the Organization’s core values, aims and objectives. They should be sympathetic to the cultural norms of behavior QC believes in.
  • High integrity and demonstrated ability to follow standards and policies
  • Experience in NGO sector
  • Ability to work under pressure and deadlines
  • Ability to negotiate
  • Knowledge of Arabic Language is high asset.
  • Flexibility to travel and work in remote provinces if it is needed
  • Having a commitment to humanitarian principles and values
  • Flexibility about working hours.
  • Ability to work independently and with limited supervision.
  • Experience with asset management is a strong plus.

How To Apply

  • Interested and qualified candidates should submit their CVs, and motivation letter and 3 references to: [email protected] by COB January 20,2021, mentioning the position they applied for in the email subject.
  • To help us track our recruitment effort, please indicate in your e-mail& motivation letter where ( you saw this position. 

Please bear in mind that only short-listed candidates will be contacted. QC will carry out screening checks and will take out references on your behalf.

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Qatar Charity is a Doha-based non-governmental organization founded in 1992 in accordance with the laws and regulations governing charitable work in the State of Qatar. The Qatari society was expressing a deep willingness to contribute to the international solidarity chain and to participate in addressing the most important development and humanitarian challenges faced by vulnerable communities around the world. This willingness was derived from the Qatari society’s values, principles and cultural heritage and Qatar Charity came as the institutional solution that would cater to it. Initially founded to provide life-saving assistance to children affected by conflicts or natural disasters, Qatar Charity then expanded its areas of expertise to include various humanitarian and development aid fields in which it has spent more than $1.3bn between 2013 and 2017, providing relief and assistance to more than 110 million beneficiaries worldwide.

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