RECEPTIONIST 250 views

Base: Coordination Office – Istanbul Status: Fixed-Term Contract
Expected Starting date: ASAP

 

  1. Dünya Doktorları Derneği

Medecins du Monde Turkey (MDM-T) / Dünya Doktorları Dernegi (DDD) is a Turkish based humanitarian non-governmental organisation that facilitates access to healthcare for populations affected by armed conflict, violence, natural disasters, disease, famine, poverty and exclusion.

Our organization collaborates with partners and key stakeholders to implement projects that facilitate access to primary and secondary-level healthcare services to respond to the medical needs of displaced population.

DDD is the 16th member of the Doctors of the World International Network that is committed to meeting the health needs of vulnerable people globally.

 

  1. Mission

Since 2015, DDD implements programs in both Turkey and Syria providing refugee and IDP communities with free access to healthcare services. DDD works with a range of humanitarian professionals and technical experts to provide Primary Healthcare (PHC), Mental Health and Psychosocial Support (MHPSS)services as well as sexual and reproductive health (SRH).

Since the beginning of the Syria and Iraqi crises, Turkey has become host to over 3 million refugees, migrants and asylum seekers which led to an increasing demand for health services. In this context, DDD’s intervention aims to assist local public health systems in providing and improving access to health and health related services to vulnerable populations among refugees and migrants in Turkey, specifically in Hatay, Izmir and Istanbul. In Syria, DDD runs health facilities in Idlib and Afrin provinces to deliver health-related services to IDPs.

 

  1. Hierarchical & Functional links

Based in Coordination Office – Istanbul, the Receptionist is under the line management of the Logistics Manager.

 

  1. Main Responsibilities
  • Registration
  • Security
  • Administrative
  • Reporting
  • Other related tasks

 

  1. Function Details
    • Registration
  • Greet guest and register their details
  • Redirect guest to the relevant Department or Responsible
    • Security
  • Ensure the security of the building and check the visitors
  • Make the connection with the security system company
  • Responsible of opening and closing of the office
  • Administrative
  • Keep daily record of visitor in the registry book
  • Provide a DDD guess card for visitors against ID
    • Reporting
  • Provide weekly reports for his/her duties
  • Report any security related issues to the line manager
  • Provide a mission report and/or handover document at the end of contract.
    • Other
  • Participate in any specialized responses, as requested
  • Maintain full confidentiality of all work-related information
  • Provide assistance when requested by any member of the team
  • Participate in internal work meetings
  • Any other related DDD tasks as assigned by supervisor/line manager.

 

Compliance & Ethics

Promote and encourage a culture of compliance and ethics throughout Dünya Doktorları Derneği. As applicable to the position, maintains a clear understanding of Dünya Doktorları Derneği and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

 

Prevention of Sexual Exploitation and Abuse

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Dünya Doktorları Derneği and amongst beneficiaries served by Dünya Doktorları Derneği.

 

NB: considering the purpose and values of the organisation, DDD requests to its employee complete flexibility in term of duties and commitment, as their job description and job title can be adjusted throughout the year according to needs and priorities.

 

  1. Expected profile

Knowledge & Qualification

  • Secondary school certificate is required

Experience

  • An experience in similar role in humanitarian assistance/with other Non-Governmental Organization (NGO) is an asset

Languages

  • Required: Turkish (oral and written)
  • Preferred: English

IT & Equipment

  • Good proficiency using Microsoft package

Intellectual & Physical

  • Presentable

General Qualities required:

  • Diplomatic;
  • Flexibility and capacity of adapt to complex and changing contexts;
  • Ability to work in an international context and collaborate with international and national experts;
  • Familiar with multicultural environment;

 

Dünya Doktorları Derneği is an equal opportunity employer whereby we ensure all hiring and employment decisions, and operates all programs, services, and functions without the practices that discriminate against any person employed or seeking employment based on race, colour, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, disability, genetic information or any other status or characteristic protected under applicable law.

 

  1. How to apply:
  • To apply for the position, please click here.
  • To help us track our recruitment effort, please specify (on the application form & in your motivation letter) where you saw this job posting.
  • The deadline for submitting the applications is 08.12.2019.

 

Due to the urgency to fill this post, DDD reserves the right to review the CVs on a rolling basis and selected candidates may be interviewed prior to the closing dates listed, therefore early applications are encouraged.

DDD is not in a position to respond to every applicant individually due to the anticipated high number of applications.

Please note that only short-listed candidates will be contacted for the first interview.

 

General Information

DDD retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer a contract with a modified job description or for a different duration, or to offer a contract at a lower grade.

 

Share this job

Dünya Doktorları Derneği is a non-governmental organization that was established in 2015 to provide humanitarian aid to the people who are affected by natural and man-made disasters.
With our activities such as providing medical care, preventive health services, medical training, mental healthcare services and works on strengthening health systems/centers, we aim to provide medical aid to the people in need at home and abroad. We implement medical aid projects in coordination with the national and international humanitarian aid institutions and intervene directly to the emerging crises at any part of the world with our voluntary and professional teams.

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