This post is in the Syria Cross-border Humanitarian Fund for Syria Emergency Response, Humanitarian Financing Unit (HFU) of the Office for the Coordination of Humanitarian Affairs (OCHA) in Turkey. The post is based in Gaziantep, with possible travel to field locations such as Antakya, Kilis. The incumbent reports to the HFU Program Cycle Manager and works closely with the various sections of the HFU, as well as the Coordination, and the Information Management Units of UNOCHA Turkey.
Under the overall guidance and supervision of the HFU Program Cycle Manager Unit in OCHA, the Humanitarian Programs Associate provides the overall project cycle management, administration and execution of varied and inter-related operational activities in one of the largest country based pooled fund which managed over US$100 per year over the last two years, ensuring high quality, accuracy and accountability of the work performed. The Humanitarian Programs Associate promotes a client, quality and results-oriented approach. The Humanitarian Programs Associate works in close collaboration with all members of Humanitarian Financing Unit which hosts the SCHF, other staff in other OCHA units and in other UN agencies staff to exchange information and ensure consistent service delivery.
Duration of assignment is directly linked and depended to the renewal of United Nations Security Council Resolution 2533. In case of Security Council Resolution 2533 non-renewal post will be terminated.
Please note that applicants applying for UNOCHA Local Fixed Term positions is applicable for Turkish and Syrian Citizen. For those who meet the recruitment qualifications in terms of education, experience, and language skills as advertised through the Job Description, should apply online and submit one application through a letter of interest accompanied by an informative but concise CV in English indicating the reference code of the post and UN Personal History Form (P11).
Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply. Visit www.unocha.org for additional information on UNOCHA.
DUTIES AND RESPONSIBILITIES
Under the overall supervision of the OCHA Head of the Humanitarian Financing Unit and under the day-to-day guidance of the HFU Program Cycle Manager, the Programme Associate is expected to perform the following tasks:
• Provide substantial assistance throughout the humanitarian programming cycle in the management of grants of implementing partners of the Humanitarian Pooled Fund (HPF), including project progress reporting, project revisions and monitoring;
• Attend cluster and other humanitarian coordination fora as required in order to support awareness-raising and training on the HPF’s goals and objectives, grant management and eligibility procedures, monitoring and reporting, and grants management system;
• Support the HFU with the review and revision process of project proposals through consultation with cluster leads and other technical partners and advise NGOs on recommended revisions, assisting partners in revision drafting if required;
• Prepare and participate in conducting regular field visits to project sites to monitor implementation of HPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
• Participate in the review of documents submitted under the eligibility process by organizations and in drafting reports on the partner’s capacity, following up with the partner on additional documents or information required and responding to queries as necessary;
• Support the collection of information and preparation of information products on the HFU such as dashboards, newsletters and/or interim and annual reports by contacting humanitarian partners or analyzing available project data as required;
• Support and participate in lessons learned exercises and evaluations;
• Support capacity building activities for national NGOs;
• Conduct programmatic spot-check of projects to monitor implementation of HPF-funded projects, ensuring that implementation is in line with the project proposal and the grant agreement;
• Prepare the monitoring reports and ensure findings and results of monitoring visits are shared with appropriate stakeholders and partners in a timely manner; upload the report and recommendations/follow up action points on the appropriate GMS monitoring module;
• Set the reporting requirements of individual projects based on the HPF operational modalities and identify and set appropriate reporting timelines on Grant Management System (GMS);
• Follow up with partners to ensure timely submission of narrative reports pertaining to HPF-funded projects;
• Track, collect and review narrative reports from HPF partners to ensure accuracy and compliance with CBPF guidelines and provides feedback to partner and Fund Manager;
• Assist in the implementation of the HFU Partner Capacity Development Framework and engage with potential HF partners;
• Support organization of the trainings / workshops / technical review and Advisory Board meetings by ensuring operational excellence in all HFU related events, including drafting minutes;
• Assist with the review of the project proposals submitted to the HPF and give guidance to implementing partners on Grant Management System (GMS);
• Draft and send out in consultation with the Team Members invitations, information material, and follow up communication of workshops/trainings/meetings;
• Draft minutes including participant List of workshops/ trainings/meetings;
• Be assigned any other duties as determined by the supervisor.
- Ability to make new and useful ideas work
- Ability to persuade others to follow
- Ability to improve performance and satisfaction
- Ability to listen, adapt, persuade and transform
- Ability to get things done while exercising good judgement
- Knowledge of theories of change, global funding environment, CBPF and pooled financing instruments for humanitarian situations
Trust fund and management
- Knowledge of managing trust funds including contributions, allocations, delivery analysis, projections and senior management advisory on emerging financial mechanisms.
- Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Monitoring and Evaluation
- Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations
- Minimum completion of bachelor’s degree in statistics/biostatistics, economics, demography, sociology, development studies, international relations, or related field is preferable.
• 4 years of relevant experience
• Experience in humanitarian aid field and project management are required
• Advance usage of computers and office software packages (MS Word, Excel, etc.) is required
- Proficiency in English is required.
• Proficiency in Arabic is desirable
• Experience in areas of project design, management, implementation or monitoring and evaluation is desirable.
• Experience working with Humanitarian financing or pooled funding setup is highly desirable
• Knowledge and/or experience in HPC programming and specific cluster experience is desirable
• Experience with the United Nations is preferable.
• Ability to manage multiple tasks
• Demonstrating agility and resourcefulness in resolving issues as they occur
• Ability to work with multi-cultural teams, as a team player and facilitating teamwork
Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.
- To apply please follow this link https://vacanciesinturkey.com/jobs
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