Humanitarian Financing Associate at UNOCHA. 149 views

Job Description

BACKGROUND

This post is in the Syria Cross-border Humanitarian Fund for Syria Emergency Response, Humanitarian Financing Unit (HFU) of the Office for the Coordination of Humanitarian Affairs (OCHA) in Turkey. The post is based in Gaziantep, with possible travel to field locations such as Antakya, Kilis. The incumbent reports to the HFU Finance Manager and works closely with the various sections of the HFU, as well as the Coordination, and the Information Management Units of UNOCHA Turkey.

Under the overall guidance and supervision of the HFU Finance Manager in SCHF, the Humanitarian Finance Associate provides the overall administration and execution of varied and inter-related operational and financial activities in one of the largest country based pooled fund which managed over US$100 million per year over the last two years, ensuring high quality, accuracy and accountability of the work performed. The Humanitarian Finance Associate promotes a client, quality and results-oriented approach. The Humanitarian Finance Associate works in close collaboration with the Operations, Programme staff in the Humanitarian Financing Unit which hosts the SCHF, other staff in other OCHA units and in other UN agencies staff to exchange information and ensure consistent service delivery.

Duration of assignment is directly linked and depended to the renewal of United Nations Security Council Resolution 2533. In case of Security Council Resolution 2533 non-renewal post will be terminated.

Please note that applicants applying for UNOCHA Local Fixed Term positions is applicable for Turkish and Syrian Citizen. For those who meet the recruitment qualifications in terms of education, experience, and language skills as advertised through the Job Description, should apply online and submit one application through a letter of interest accompanied by an informative but concise CV in English indicating the reference code of the post and UN Personal History Form (P11).

Only short-listed candidates will be contacted. Qualified female candidates are encouraged to apply. Visit www.unocha.org for additional information on UNOCHA.

 DUTIES AND RESPONSIBILITIES

Under the overall supervision of the Head of SCHF unit and under the day-to-day guidance of the HFU Finance Manager  of the SCHF, the Humanitarian Financing Associate is expected to perform the following tasks:

Administration and implementation of program and operational financial services

•           Review and verify financial transactions/activities/documentation of the partners for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with CBPFs Global guidelines, SCHF Operational Manual, UN rules and regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action;

•           Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial/programmatic issues to partners’

•           Prepare/Review drafts for Grant Agreements including, Capacity Assessment and Due Diligence reviews’

•           Plan and oversee the collection and preparation of financial, spot-check and audit reports for review and contribute to the financial analysis;

•           Monitor and implement an effective and proper functioning of the financial management system and the related assurance activities;’

•           Manage the financial business processes mapping and elaboration of the content of internal Standard Operating Procedures in admin/finance, in consultation with the supervisor’

•           Monitor the financial status and implement control mechanisms of projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control and follows the development of action plans and the implementation of recommendations;

•           Participate in the financial analysis of sectors of intervention and partners’ capacity absorption and  recommend and/or implement recommendation to ensure an cost efficient management of the fund’s resources,  in consultation with the office management;

•           Follow-up and/or take action on financial spot-check and audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on partner executed projects.

Support HFU Unit in the review and administration of projects

•           Collect, verify and present thoroughly researched information and data for use in the planning of allocation amounts and the formulation of program work plans, allocation papers, implementation arrangements and execution modalities;

•           Input/review data in GMS for new projects and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;

•           Provide information/guidance to the implementing partners on routine implementation of projects. Keep track of the appropriate and timely use of financial resources;

•           Verify accuracy of financial Reports as applicable. Take appropriate action to ensure accuracy and timely delivery of information.

•           Provide information for the audit of projects, preparation of task order, and follow-up on implementation of audit of projects, review pre-final and draft audit reports before the final version goes to implementing partners.

•           Implementation of control mechanisms for projects through monitoring budgets preparation

•           Preparation of accurate and timely mandated financial report review and submission to headquarters and other stakeholders, including the HFU’s management;

•           Review and prepare No Cost Extensions for Partner Projects and other Revision Requests in consultation with the relevant Team Members and/or other relevant Stakeholders’

•           Follow up on NCE and budget Revision Requests.

•           keep systematic and readily available electronic and physical files for all projects funded by the HFU, as well as other key documentation and correspondence related with the operation of the Fund.

•           Support the head of finance in assurance and compliance related activities;

•           Perform other duties as required by the head of finance or direct supervisor.

 Facilitation of knowledge building and knowledge sharing

•           Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities’ for the implementing partners.

•           Capture, synthesize and/or codify lessons learned and best practices in financial management and services;

•           Disseminate to clients and stakeholders as appropriate to build capacity and knowledge. Design and/or introduce innovations in financial business operational practices and management.

COMPETENCIES

Core    

Innovation

  • Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Leadership

  • Proactively identifies new opportunities and challenges

People Management

  • Takes ownership of responsibilities

Communication

  • Understands, explains and shares information on assigned tasks with accuracy and clarity

Delivery

  • Meets goals and timelines for delivery of products or services

Technical/Functional   

Humanitarian financing:

  • Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals of pooled funding

Relationship Management

  • Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships

Priority setting

  • Ability to scan and synthesize diverse sets of information to arrive at strategic priorities and positioning recommendations

Financial Reporting and Analysis

  • Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

RECRUITMENT QUALIFICATIONS

EDUCATION:

  • Bachelor’s Degree in social science, administration management, finance management or related studies, Master degree is an asset.
  • Specialized national or international certification in accounting and/or finance would be an asset

EXPERIENCE:

•           4 years of relevant experience in financial management and/or accounting with BA Degree

•           Very good analytical and writing skills are required, as is experience with project budgeting and proposal writing.

•           Experience with auditing and/or financial spot-check of partners is an advantage.

•           Experience in humanitarian aid field and working with humanitarian partners is required.

•           Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required

•           Experience in program management, review project proposal

•           Experience working in portal platform is required

LANGUAGE REQUIREMENTS:

  • Proficiency in English. Working knowledge of other UN language desirable

OTHER SKILLS:

  • Proficiency in Arabic is desirable

•           Past experience working with Humanitarian financing or pooled funding setup is highly desirable

•           Knowledge of Human Resource, procurement and local laws and regulations is an asset.

•           Experience with the United Nations is preferable.

 

IMPORTANT NOTE:

Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.

Application Procedure:

  • To help us track our recruitment effort, please indicate in your cover letter how (vacanciesinturkey.com) you heard about this position.
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