Visits, Events and Stakeholder Management Officer 954 views

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

Job Category  

Foreign and Commonwealth Office (Policy & Political roles)

Job Subcategory  

Political

Job Description (Roles and Responsibilities)  

The British Embassy in Ankara is part of a worldwide network representing British political, economic and consular interests overseas and is seeking a Visits, Events and Stakeholder Management Officer.

The jobholder will play a key role in the British Embassy, coordinating visits, events, and stakeholder management – this is a new role based in the Political Team but requiring close work alongside many other colleagues across the UK Turkey Network, including the Press and Projects Team. The job will have three key areas of focus: coordinating high level visits by the most senior officials and Ministers; developing and delivering a programme of major events; and building and maintaining a database of key stakeholders across the Embassy.

In more detail, main responsibilities will include:

Visits

  • High level visits by the most senior officials and Ministers: the job holder will be required to develop and oversee programmes for British Government Visitors to Turkey. That will include developing detailed programmes and itineraries, making and coordinating appointments with the offices of senior Turkish officials and political figures, and ensuring all the necessary supporting logistics are in place including coordinating some briefing, developing transport and logistics plans, and accompanying visiting delegations to ensure programmes run smoothly.

Events

  • At the request of the Political, Press and other sections, developing and delivering a programme of major events. The nature of these events will vary, but will include supporting delivery of major receptions, conferences and meetings, and bilateral dialogues (such as the UK-Turkey Tatli Dil Dialogue). The job holder will be expected to design and oversee delivery of some of these events personally, and with the support of other Embassy staff.

Stakeholder Management

  • Develop and maintain a database of key stakeholders and contacts, working closely with the Embassy’s IT managers and subject matter experts on the development and maintenance of that database. This will involve consolidation of existing contacts management information and preparation of guest lists for specific functions.

Essential qualifications, skills and experience

  • Fluency in English and Turkish (both oral and written);
  • Event management or executive organisation, with at least three years’ experience in delivery of complex events;
  • Strong people skills;
  • Good organisation skills;
  • Be willing to establish and maintain productive relationships at a wide range of levels;
  • Be able to undertake a wide range of tasks from creative event design through to detailed delivery;
  • Availability to work flexibly and for extended hours during major events;
  • MS Office skills.

Desirable qualifications, skills and experience

  • Previous Embassy or Government of Turkey experience.

 

Required competencies  

  • Collaborating and Partnering, Managing a Quality Service, Delivering at Pace, Demonstrating Resilience

Application deadline  

8 September 2019

Grade

B3 (L)

Type of Position  

Full-time, Fixed term, with possibility of renewal

Working hours per week  

36.25

Region  

Europe, Eastern Europe & Central Asia

Country/Territory

Turkey

Location (City)  

Ankara

Type of Post  

British Embassy

Number of vacancies  

1

Starting monthly salary (USD) 

2,602.41 gross

Start Date  

14 October 2019

Other benefits and conditions of employment  

  • This is a full-time fixed-term contract for 1 year with the possibility of renewal. The contract is for 5 working days (36.25 hours net) per week.
  • The monthly salary for this position is 2,602.41 USD gross B3 level. Please note that staff members are responsible for paying any income tax required by local law.
  • All applicants should have the right to live and work in Turkey. The British Embassy in Ankara does not sponsor for work permits.
  • The successful candidate will be subject to professional background check, security clearance and a probation period of 2 months.
  • Staff recruited locally by the British Embassy in Ankara is subject to Terms and Conditions of Service according to local Turkish employment law.
  • British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference. We are committed to developing a learning organisation that enhances business performance, maximises our staff’s potential and encourages staff innovation and development.

Additional information  

  • Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.
  • We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.
  • Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.
  • Please be advised that the British Embassy in Ankara will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.
  • Please be aware that you will only be able to apply to vacancies for Local Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Application Process:

  • To apply please follow this link https://vacanciesinturkey.com/embassyjobs
  • To help us track our recruitment effort, please indicate in both on the application form and in the cover letter where you saw this posting (vacanciesinturkey.com)
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